Project Coordinator

Job Title

Job Description

• Develop comprehensive project plans capturing all project phases, interdependencies, and critical paths.
• Translate high-level goals into detailed timelines, milestones, and sequencing, using MS Project.
• Structure unstructured initiatives into trackable schedules aligned with business goals and construction realities.
• Regularly update and revise the project schedule to reflect changes, delays, or advancements in project timelines.
• Develop a project budget with input from multiple stakeholders, based on detailed cost analyses.
• Track and report on financial performance against the budget, identify deviations, flag to the Planning Manager, and suggest corrective action.
• Track the project's budget and resources to ensure cost-effective delivery and report deviations diligently.
• Review contractor billing and invoices and send for approval to the Planning Manager with detailed remarks or comments.
• Conduct scheduling, manning, and material studies as needed, with input from the Planning Manager.
• Implement change management processes to assess variations to the project scope, schedule, and budget, and report key findings.
• Maintain and update the project risk register, ensuring timely identification, documentation, and tracking of potential risks; collaborate with relevant stakeholders to evaluate risk impact and support mitigation planning.
• Develop detailed performance reports, highlighting successes and areas for improvement or critical items interfering with progress.
• Prepare detailed reports and presentations for project teams and stakeholders on project status, progress, and issues.
• Ensure all project documentation is accurate and up to date, including change logs, project schedules, and risk registers.
• Act as a key coordination point between internal teams, contractors, and vendors to ensure alignment on timelines and deliverables.
• Support the Planning Manager in organizing coordination meetings to discuss project updates, resolve conflicts, and ensure consistency across project deliverables.
• Document and maintain comprehensive records of meetings and key decisions for future reference.

• Minimum 5 years of project planning experience, preferably within large-scale industrial or infrastructure projects in the renewable energy or construction domain.
• Advanced proficiency in MS Projects (mandatory), with proven experience in creating critical paths, dependency linkages, and milestone structures.
• Bachelor’s degree in construction management, Engineering, or related field. Candidates from NICMAR or similar institutions are strongly preferred.
• Strong understanding of project lifecycles and renewable energy manufacturing is highly desirable.

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