Senior Specialist, Workplace

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.

As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

As a (Senior) Workplace Specialist at DayOne, you play a key role in supporting our team and ensuring smooth day‑to‑day operations at the office. You will manage a variety of administrative and operational tasks, from office facility coordination, travel arrangements to invoice processing and vendor administration, while helping to create an efficient and well‑functioning work environment.

This is a hands‑on, multi‑faceted role requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced, evolving environment.

Your key responsibilities will include,

• →Supporting the daily operations of the office to ensure the workplace runs smoothly and efficiently.
• →Acting as the first point of contact for visitors, vendors and service providers to ensure a professional and welcoming experience
• →Maintaining a functioning office environment, including supplies, workspace readiness, and onboarding arrangements
• →Processing invoices in accordance with internal finance procedures and work closely with the Finance team to track invoice submissions and payment status to ensure timely processing.
• →Liaising with vendors and coordinating vendor registration processes and maintaining relevant vendor documentation.
• →Coordinating and arranging visits for external vendors for office services, maintenance, and facilities support.
• →Assisting with workplace safety coordination and ensure compliance with building guidelines where applicable.
• →Supporting internal initiatives that enhance workplace experience and employee engagement.

• Previous experience in administration, office support, operations coordination, or a similar role in an international environment. Facility coordination and vendor management experience is considered an advantage.
• A structured and detail‑oriented working style, with strong organizational skills and the ability to manage multiple priorities
• Strong communication skills and a service‑oriented mindset when working with internal teams and external vendors
• Comfort working with systems (M365, SAP), documentation, and basic financial processes (e.g. invoices, purchase requests)
• Excellent communication skills in English and Finnish, both verbal and written.
• Ability to maintain confidentiality and handle sensitive information.