Bookkeeper II

At DGR Systems, we’re about connecting companies to the right solutions and enabling them to gain the most value from their investments. We go to great lengths to hire great people because, at our core, our clients deserve to have each person working on their project bring qualified expertise, a can-do attitude, and experience-based strategic insights to the table. They need to trust their IT consulting firm as a partner who is there to help accelerate their success and not pass them off to a junior team after the contract has been signed. Want to join us?

DGR Systems designs, builds, and delivers technology for organizations that depend on it working. Behind every project sits a chain of purchase orders, distributor invoices, drop-shipped deliveries, client billing, and vendor programs that settle months after the work is done and every link of it has to land in the record correctly and on time.

If your experience is at a company that receives everything to its own dock and bills a flat rate, this will be a step up, and we would rather say so plainly than have you discover it in month two.

A single client engagement here can involve a purchase order to a distributor, goods shipped directly to the client site, a partial delivery with the balance on backorder, a vendor credit issued weeks later, freight billed separately, sales tax across state lines, and services invoiced against milestones. Matching all of that correctly takes more than accuracy.

This role covers both sides of the transaction cycle today. As the finance team grows, these seats specialize, which is the point at which your depth on one side becomes the reason you own it.

• Purchase order entry and maintenance, including partial shipments and backorders against a single order

• Three-way match across purchase order, vendor invoice, and receipt; including drop-shipped goods that never reach a DGR facility

• Distributor statement reconciliation and dispute resolution

• Vendor credits, return authorizations, price protection, and restocking adjustments

• Freight capture and allocation

• Vendor records and payment run preparation

• Client invoicing against purchase orders, including milestone and progress billing on services

• Deal-specific pricing applied correctly rather than defaulting to list

• Sales tax applied by shipment destination and registered jurisdiction

• Cash application against remittance advice, including short-pays, deductions, and unapplied cash

• Receivables aging and collections correspondence

• Deferred revenue scheduling on subscription and maintenance renewals

• We work to a cycle, not a deadline.  The record stays current rather than being reconstructed before close.

• The rules will be written.  When to hold a document and ask, and when to post it and flag it, will be decided and written down. We don’t want anyone to work by ‘best guess’.

• Exceptions are the job.  The routine transactions are what make room for the exceptions. Finding the one invoice out of two hundred that is wrong is the highest-value thing you will do in a given week.

• Traceable work.  Every entry should tie to evidence someone else can follow without asking you. That is the standard that protects our business.

• Full-cycle accounts payable or accounts receivable ownership in a business that moves physical goods against purchase orders

• Three-way match experience - purchase order, invoice, and receipt - including what to do when they disagree

• The discipline to work to a cycle and stay current rather than batching

• A concrete example of a discrepancy you found, what made you look, and what you did about it

• The habit of leaving work someone else can pick up and follow without a conversation

• Worked in distribution, wholesale, resale, or contracting; anywhere drop-ship, partial shipment, and vendor credits are routine

• Reconciled distributor or supplier statements and worked their portals

• Handled sales tax across multiple states

• Touched deferred revenue or subscription billing

• Been through an accounting system conversion

• Our systems, tooling, and chart of accounts

• How OEM and partner programs work

• The IT product and services landscape, if you are coming from another industry

We would rather be direct than waste your time.

• If exceptions feel like what gets in the way of the real work, the job is backwards from how we see it.

• If you would rather post something and move on than stop and ask, this will be a difficult fit. Asking is not a delay here; it is the expected behavior.

• If a reconciliation that will not tie is something to force closed rather than something to chase, we are not a match. There is no deadline that justifies that here.

• If you want a role where the work is the same every day and no one asks you to improve it, this role will ask.