Payroll Coordinator

Title: Payroll Coordinator

State Role Title: 19013

Hiring Range: $51,176 - $70,263

Southeastern Virginia Training Center (SEVTC) is seeking a highly organized and detail-oriented Payroll Coordinator to join our Fiscal Services team.

The Payroll Coordinator is responsible for accurately processing, reviewing, and auditing payroll transactions and maintaining appropriate documentation to ensure payroll activities comply with agency, state, and federal requirements.

At Southeastern Virginia Training Center (SEVTC) we serve citizens diagnosed with intellectual and developmental disabilities. We are an intermediate care facility operated by the Department of Behavioral health and Developmental Services (DBHDS) where we support individuals in state-of-the-art homes with accommodations unique to their specific needs. At SEVTC, we take pride in providing our individuals with a person-centered approach, fostering their independence, and ensuring their life is fully realized to their potential. Our employees are our most valuable asset, and we take time to invest in their health, wellness, and happiness.

This position performs a variety of complex payroll functions and works closely with Human Resources, Fiscal Services, employees, and other appropriate partners to ensure accurate and timely payroll processing.

• →Coordinate and perform payroll functions for SEVTC employees, including semi-monthly payroll processing.
• →Establish and maintain employee payroll records, deductions, tax withholdings, garnishments, tax liens, bankruptcy payments, and child support payments.
• →Review employee time records and process additional time, lost time, leave payments, workers' compensation, VSDP, promotions, leave without pay, and other payroll adjustments.
• →Review and audit payroll reports for accuracy prior to payroll certification.
• →Prepare special payroll transactions, including replacement checks, moving expenses, and other adjustments as required.
• →Coordinate payroll processing activities with appropriate payroll partners.
• →Perform monthly reconciliation of Virginia Retirement System (VRS) and healthcare-related payroll transactions.
• →Review Optional Life Insurance changes prior to payroll certification.
• →Prepare payroll-related reports, including wage and overtime reports.
• →Prepare and/or review quarterly and annual payroll and tax reports, including W-2 information and VEC quarterly tax reporting.
• →Ensure payroll-related tax information is accurate and processed within applicable state and federal deadlines.
• →Respond to employee questions regarding payroll, salary, and benefits and collaborate with Human Resources on payroll-related matters.
• →Maintain accurate payroll records and documentation in accordance with state requirements and internal and external audit standards.
• →Distribute payroll reports and develop management reports as requested.
• →Manage and operate the UKG WFM/Kronos computerized timekeeping system and serve as the UKG Security Officer.
• →Maintain UKG WFM user access and ensure access is appropriately established, updated, and removed.
• →Provide UKG/timekeeping information and training new employees during orientation.
• →Perform other duties as assigned.

This position is considered essential personnel and would be required to work in the event of an emergency or facility need. All SEVTC positions are required to work different shifts and/or overtime as requested.

All new hires must successfully complete the facility’s pre-service training program. Preservice training class is 5 days long from 8:00 am to 4:30 pm.

• Knowledge of generally accepted accounting principles and governmental accounting practices.
• Knowledge of state and federal labor and tax laws.
• Knowledge of payroll deductions, including garnishment processes.
• Experience performing payroll and/or accounting functions.
• Experience reconciling complex accounting and payroll data.
• Strong computer skills and the ability to work effectively with computerized payroll and timekeeping systems.
• Demonstrated experience using UKG/Kronos Timekeeping and Cardinal Payroll systems.
• Strong organizational skills with the ability to manage multiple priorities and meet strict payroll deadlines.
• Ability to maintain accuracy and confidentiality when working with sensitive employee and payroll information.
• Strong interpersonal and customer service skills and the ability to effectively communicate with employees, coworkers, supervisors, and other stakeholders.
• Ability to respond appropriately to feedback and work collaboratively in a team environment.
• Valid, active driver's license.

Name: Sarita Jordan

Phone: (757) 424-8545

Email: sarita.jordan@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 17 Sep 2026 Eastern Daylight Time
Applications close: 01 Oct 2026 Eastern Daylight Time

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• Post-secondary education in accounting, finance, business administration, or a related field.
• Considerable experience performing payroll and accounting functions for a large employer.
• Experience processing complex payroll transactions in a governmental, healthcare, institutional, or similarly regulated environment.
• Extensive experience using UKG WFM/Kronos and Cardinal.
• Experience with payroll reconciliation, tax reporting, garnishments, benefits deductions, and payroll auditing.

SEVTC’s mission is to provide quality, person-centered services for individuals with intellectual and developmental disabilities and their families in partnership with a community-based system of support.

We envision SEVTC as a center of excellence providing specialized support that enable successful community living for individuals with intellectual, developmental and behavioral challenges across the state of Virginia.

Our values reflect an environment where: individuals lead self-determined lives that focus on empowerment, dignity and respect, employees are valued and appreciated as out most import asset, individuals and employees live, work and play in an environment that is safe and free from harm, collaboration with DBHDS, community partners, and family members is welcomed and fostered, and resources are utilized in a thoughtful and efficient manner.

SEVTC’s mission is to provide quality, person-centered services for individuals with intellectual and developmental disabilities and their families in partnership with a community-based system of support.

We envision SEVTC as a center of excellence providing specialized support that enable successful community living for individuals with intellectual, developmental and behavioral challenges across the state of Virginia.

Our values reflect an environment where: individuals lead self-determined lives that focus on empowerment, dignity and respect, employees are valued and appreciated as out most import asset, individuals and employees live, work and play in an environment that is safe and free from harm, collaboration with DBHDS, community partners, and family members is welcomed and fostered, and resources are utilized in a thoughtful and efficient manner.

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.