Records Manager: Green Rock Correctional Center #00074

Title: Records Manager: Green Rock Correctional Center #00074

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $45,740.00 - $71,353.00

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: Green Rock Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

This position manages the inmate records office ensuring accuracy and compliance with relevant policies and procedures. Ensures security of inmate criminal records. Coordinates daily count with the security department to ensure compliance with policies and procedures. Manages daily inmate count, placement, transportation, and court appearances. Manages data entry and parole coordination. Researches and responds to inmate complaints/grievances and researches and provides information to the Attorney General’s Office. Coordinates service of process for civil and criminal cases against inmates. Supervises two full-time Program Support Specialists.

Minimum Qualifications

The ideal candidate will have considerable knowledge of records management, supervisory principles, and business English, along with experience overseeing clerical and administrative office operations. Candidates should be skilled in Microsoft Office (Word and Excel), and able to organize work, supervise staff, compose correspondence, and interpret and apply operating procedures and policies. Some knowledge of security practices within correctional facilities is also required.

Additional Considerations

Prior experience, training, or education that supports strong records management and supervisory capabilities. Familiarity with CORIS and experience working in correctional or similarly secure environments are beneficial. Candidates who have demonstrated leadership, effective communication, and a history of improving administrative or records processes.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: 804-659-8424

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 28 Oct 2026 Eastern Daylight Time
Applications close: 13 Nov 2026 Eastern Standard Time

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