Contract Administrator

Division/Unit: Procurement and Contract Management Unit  

Civil Service Title: Community Coordinator 

Position Title: Contract Administrator

Salary Range: $74,486 - $87,630

Position Summary
The New York County District Attorney's Office (DANY) has an opening for a Contract Administrator in its Procurement and Contract Management Unit. In this position, the Contract Administrator is responsible for drafting Requests for Proposals, Bid Documents, contract terms and conditions for the Department’s needs, in accordance with current City, State and Federal regulations.

Responsibilities include but are not limited to:

• Manage and process all aspects of procurements from inception to completion.
• Apply critical and strategic thinking to assist DANY staff to meet project goals. 
• Draft clear and concise Requests for Proposals (RFPs), Competitive Sealed Bid (CSBs) specifications, related scopes of work, and contract documents.
• Develop and maintain templates for commonly used specifications, solicitations, and contract documents.
• Draft and edit policies, procedures, memoranda, and other written materials, as directed.
• Regularly meet with essential staff to identify potential areas of specification or scope of work improvements.
• Negotiate and draft contract terms and conditions that meet the objectives of the Office, including adherence to performance goals, as well as budget constraints applicable to individual contracts.
• Provide technical expertise to contractors in the development stages of their contracts.
• Update specifications and terms for renewal or amended contracts.
• Review specifications prepared in-house and by consultants or other City, State, and Federal agencies, for consistency, clarity, completeness, accuracy, and compliance with current policies and procedures.
• Research technical materials, products and services for scope drafting.
• Provide technical assistance and corrective action to underperforming contractors as necessary.
• Process invoices, obtain proper approvals, encumber funding, and project future expenses.
• Attend project meetings and serve as Unit liaison at program and project meetings.
• Perform other related tasks as assigned.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Bachelor’s degree from an accredited college; and
• Procurement in public or private enterprises with 1 – 3 years of experience. Salary will be dependent on skills, requirements, and relevant experience.

Preferred Requirements/Skills:

• Proficiency in Microsoft Word Excel, Teams, and SharePoint.
• Experience using NYC’s Financial Management System (FMS) and PassPort.
• Experience procuring goods and services via NYC Citywide procurement methods such as MWBE Small Purchase, Intergovernmental OGS and GSA contracts, and Negotiated Acquisitions.     
• Experience drafting contracts. 
• Familiarity with Procurement Policy Board (PPB) Rules.
• Excellent written, verbal, organizational, and communication skills.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Ability to apply critical and strategic thinking.
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
• Experience culling and analyzing large amounts of data from numerous sources.
• Must be a team player, work well with others and possess excellent communications skills.
• Ability to update and edit existing databases.

How to Apply:

• Apply with a Cover Letter, Resume and Writing Sample.

Hours/Shift:

• Monday – Friday, 9:00 am – 5:00 pm. 
• Telework option is available (2) days per week.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Looking for candidates that could commit to one (1) year to the hiring unit.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2.  High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Public Service Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.