Purchasing Assistant

Division/Unit: Procurement and Contract Management Unit

Civil Service Title: Community Associate 

Position Title: Purchasing Assistant 

Salary Range: $54,970 - $64,288 

Job Description:

The New York County District Attorney's Office (DANY) has an opening for a Purchasing Assistant in its Procurement and Contract Management Unit. In this position, the Purchasing Assistant is responsible for supporting the Unit as needed. 

Responsibilities include but are not limited to:

• Utilize various City systems, including Department of Citywide Administrative Services (DCAS), Office of Technology and Innovation (OTI), and NYC’s Financial Management System (FMS).
• Assist the Unit with processing invoices including but not limited to: obtain complete and accurate invoices, verify prices are in compliance with purchase order terms, log information in internal database, and coordinate with other units for complete invoice approvals and processing.
• Confer with project managers to ensure contract compliance and conformance to applicable law and underlying purchase order requisitions.
• Attend project meetings and trainings, as required.
• Create and maintain reports for invoices, expenditures, and inventory.
• Draft correspondence and other written materials.
• Perform market research and obtain quotes.
• Create excel spreadsheet for reporting purposes.
• Provide administrative support such as but not limited to, order supplies, submit requisitions, and scan documents.
• Perform related tasks assigned by the Unit.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 – An associate degree or 60 semester credits from an accredited college and one (1) year of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.
• Level 2 – An associate degree or 60 semester credits from an accredited college and two (2) years of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.
• Level 3 – An associate degree or 60 semester credits from an accredited college and three (3) years of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.
• Level 4 – An associate degree or 60 semester credits from an accredited college and four (4) years of satisfactory experience in procurement, purchasing, contract administration, invoice processing, or administrative support related to public sector operations.

Preferred Qualifications/Skills:

• Ability to follow directions and apply proper policies, procedures, and guidelines.
• Excellent written, verbal, organizational, and communication skills.
• Must be able to perform under pressure in a fast- paced environment; able to multi-task and meet deadlines.
• Ability to apply critical and strategic thinking.
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
• Experience culling and analyzing large amounts of data from numerous sources.
• Must be a team player, work well with others and possess excellent communications skills.
• Proficiency in Microsoft Word and Excel.
• Ability to update and edit existing databases.

How to Apply:

• Apply with a Cover Letter & Resume.

Hours/Shift:

•  Monday - Friday from 9:00 am - 5:00 pm. 
• Telework is available two days per week.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least one (1) year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

• High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
• Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the
• U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The New York County District Attorney’s Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.