Lease Administration Assistant

Your attention to detail, organizational skills, and ability to manage confidential information with professionalism make you a great fit for our Lease Administration Assistant position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table.

As a Lease Administration Assistant at Dollar Tree's corporate office, you'll provide critical administrative support to the Lease Administration team. In this highly detailed, legal-focused environment, you'll help maintain accurate records, process lease-related documentation, coordinate departmental administrative activities, and ensure the efficient flow of information across the department.

Your day-to-day job duties include, but are not limited to, the following:

• Research, identify, and accurately assign store numbers to all incoming mail for proper distribution
• Date stamp, organize, and promptly route mail and documentation to the appropriate recipients
• Prepare legal documents for execution, obtain signatures, scan finalized documents, and distribute as required
• Process lease-related legal documents in accordance with department procedures, including estoppels, SNDAs, amendments, options, commencement certificates, and related agreements
• Prepare, organize, and distribute documents for scanning and electronic record retention
• Synchronize and maintain department filing systems in accordance with established procedures

• Serve as the department's primary contact for printer, copier, and fax machine maintenance, repairs, and service requests
• Prepare internal and external correspondence while ensuring proper filing and document retention
• Compile data, organize records, and assist with routine administrative activities
• Provide support with email communications, document preparation, filing, mailing, copying, and scanning
• Assist with special projects and departmental initiatives as assigned by leadership

• Log, organize, duplicate, scan, and file bankruptcy-related documentation
• Maintain organized legal and lease-related records to support department operations
• Ensure accuracy, timeliness, and consistency in document handling and record management
• Maintain strict confidentiality when handling proprietary, legal, financial, or sensitive company information

• Partner with Lease Administration team members to support departmental goals and workflows
• Communicate professionally with management, team members, landlords, attorneys, and corporate leadership
• Assist with process improvement and administrative efficiency initiatives as needed
• Provide flexible support in response to changing business priorities and departmental needs

• Strong proficiency in Microsoft Word, Excel, and Access
• Excellent verbal and written communication skills, including professional email and telephone etiquette
• Ability to prepare correspondence utilizing proper grammar, punctuation, capitalization, and business writing standards
• Strong attention to detail and understanding of accuracy requirements within a legal or compliance-focused environment
• Excellent organizational and time management skills
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment
• Ability to research, analyze, and resolve issues with minimal supervision
• Ability to work independently and collaboratively within a team environment
• Strong interpersonal skills with the ability to communicate professionally with stakeholders at all levels
• Ability to exercise discretion and maintain confidentiality at all times
• Ability to remain professional and adaptable while working under pressure and managing changing priorities

• Administrative experience supporting legal, lease administration, real estate, or contract management teams
• Experience working with document management systems and electronic records
• Familiarity with lease documentation, commercial real estate, or legal processes
• Experience managing confidential and sensitive business information

At Dollar Tree, we make a difference in the lives of our customers every day by exceeding their expectations and delivering value. It's what our business is built on. Our associates play an important role in this commitment by embracing change and showing up for their teams and their communities.

We see an exciting path forward as our company continues to grow and transform, and we know that this path starts with you.

Dollar Tree is an Equal Opportunity Employer committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which may be amended from time to time at the discretion of Dollar Tree. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.

Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Dollar Tree is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.