Material Coordinator

The Material Coordinator plays a crucial role in ensuring the smooth flow of materials within an organization and responsible for providing material support to maintenance operations, including but not limited to; sourcing and procuring of aircraft material for active aircraft services projects at easyJet Engineering Malta, following up on warehousing, logistics coordination with freight forwarders, updating information of receiving their ordered parts in relevant system.

The Material Coordinator ensures that materials are available when needed, maintains accurate records, and supports efficient operations. The Material Coordinator offers a key interface service between the maintenance operations management team and the Supply Chain Department. The responsibility of this role is to ensure that all material demands are succinctly managed to ensure minimized lead time is realized and all maintenance material demands are provided to the maintenance bay in line with requirement deadlines irrelevant of the source and ownership of provision, e.g. MRO Vs. Customer / Operator. 

• To promote a positive Safety Culture and to ensure that Safety and Quality Policy is communicated/promoted and implemented within the Organization
• To ensure that all elements of the SMS are properly implemented, maintained and continuously improved by fulfilling all SMS related duties and responsibilities as defined in SMS Manual
• Support aircraft production planners and engineers with event related material planning and disposition.
• Material preparation for easyJet Engineering MLA and other external provision before, during and after the assigned project is finished.
• Confirming the Material pre-load availability 3 days before the check start to the assigned manager - Subject to availability of pre-load from external supply.
• Managing and following up on the missing preload items for internal and external provisioning.
• Attendance to a planned initial and final Pre-Input meeting relating to a specific maintenance (HMV Visit) is mandatory with the assigned Material Coordinator for the specific event.
• Based on the project input meeting the Material Coordinator takes action for required parts distribution and escalating any material shortages to the Team Leader Material Coordinator.
• Coordinating with Warehouse to deliver the externally provisioned material to the assigned bay, standard procedure to be followed and externally provisioned material to be available -1 Day before the check start.
• Highlighting and escalating non available material in a timely manner and focusing on solution to provide the part as required
• Stock availability is to be established for all entries with shortages of Planned (routine) stock requirements to meet the maintenance input date being passed to the Planned Stock Purchasing team for appropriate purchase action to meet the “associated required by dates”.
• This is completed with the support of the Supply Chain Master Data team.
• Arranging the acquisition of necessary materials, including sourcing and purchasing aircraft materials for non-available parts during the maintenance for the assigned projects
• Review and coordinate material requests raised by other departments and/or customers in ERP system and handling the data live up to date
• Participating on all assigned meeting (internal and external customer) as required
• Making sure with the C&E Material Planner that required pre-load parts reserved and released in case required
• Updating the operation board in the operation area with required Supply Chain information
• KPI-s are followed and ensured the delivery time of material are maintained as required
• Participating in evaluation of the assigned maintenance
• Coordinate transportation of customer owned/externally provisioned materials
• Updating properly the information in the relevant system, handling a live up to date system
• Compile component change lists as per customer’s requirements, processes and procedures
• Liaising and coordinating on the component and repairable items are under control and following up with Warehouse/logistics team for on time delivery for unserviceable components/repairable items as required.
• Engage in other duties and/or projects as may be assigned from time to time

• Sourcing and Procurement: The material coordinator arranges for the acquisition of necessary materials, including sourcing and purchasing aircraft materials.
• Logistics Coordination: They manage logistics, including tracking transport solutions and coordinating with freight forwarders (including last miles).
• Warehousing: The material coordinator oversees warehousing operations, ensuring proper retrieval of materials, creating priority alert to maintain parts delivered to the Bay upon priority requirements
• Shipping and Receiving: Material Coordinator following up on shipping and receiving processes, including monitoring dispatch orders from vendors.
• Material Planning: The coordinator is liaising with Material and Production planners, for material requirements to support aircraft maintenance activities.
• Commissioning of routine check material prior of A/C induction
• Perform sustainable and economical procurement of turn key projects, embodiment and letter check material in time, quantity, quality and price
• Contribute to further develop and implement operational procurement processes;
• Upon placing orders, ensure supporting documents and certification for procured materials are available and up to date). 

• Certificate level showing competence in either warehousing, logistics, purchasing, material planning or supply chain.
• Knowledge of an industry standard MRO IT system.
• 3 years of working experience in a similar role in the aviation industry.
• At least 3 years of professional experience in applying policies and procedures related to material management.
• Familiarity with SAP and Excel for managing material data.
• Knowledge of shipping procedures and product manufacturing processes.
• Understanding of other e.g. AMOS ERP systems and common concepts
• Be IT literate.
• Proficiency in MS Office applications.
• Positive attitude and solutions orientated.
• High degree of customer focus, both internal and external.
• Proven ability to work under pressure
• Good communication of verbal and written English (Level B2)