Executive, Recruitment Administration (Kuala Lumpur)

Malaysia·Wp Kuala Lumpurmid

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Quick Summary

Overview

Responsibilities Coordinate candidate documentation, medical check-ups and background screening, ensuring all pre-employment checks are completed before offer issuance.

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Responsibilities

~1 min read

→Coordinate candidate documentation, medical check-ups and background screening, ensuring all pre-employment checks are completed before offer issuance.
→Manage pre-boarding arrangements, HR system documentation, joining instructions and Day 1 readiness, including equipment and system access.
→Verify vendor invoices, process purchase requisitions and coordinate with Finance and Procurement to ensure timely and accurate payments.
→Monitor recruitment expenses against approved budgets, maintain payment trackers and resolve billing discrepancies with vendors.
→Coordinate Employment Pass and Dependant Pass applications, renewals and cancellations, ensuring accurate records and compliance with immigration requirements.
→Maintain recruitment trackers, screening records and expatriate databases, ensuring data accuracy, confidentiality and timely reporting.
→Liaise with candidates, hiring managers, HR teams, vendors and external authorities to ensure smooth recruitment and onboarding operations.
→Identify opportunities to improve administrative efficiency, streamline workflows and support HR projects and ad hoc assignments.

Requirements

~1 min read

Bachelor’s Degree in Human Resources, Business Administration or a related field.
Minimum 2 years of experience in recruitment administration, HR operations or a related field.
Familiarity with HR systems, Applicant Tracking Systems (ATS) and Microsoft Office, particularly Excel.
Basic knowledge of pre-employment screening, onboarding, expatriate pass administration and invoice processing.