Fleet Coordinator

Egan Company is seeking a Fleet Coordinator to join our team. The individual will be responsible for the day-to-day coordination, administration, and logistical support of Egan’s fleet of automobiles, pickup trucks, vans, and other fleet vehicles. This position maintains accurate fleet records, coordinates vehicle check-in and check-out, monitors vehicle condition and utilization, administers fleet tracking and leasing programs, and coordinates maintenance, repairs, cleaning, licensing, and vehicle disposition. The Fleet Coordinator works closely with drivers, Egan’s repair garage, vendors, and internal departments to ensure fleet vehicles are properly maintained, available, compliant, and ready for use.

The basic responsibilities of the Fleet Coordinator include but are not limited to the following:

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  Maintain and ensure the accuracy of the fleet vehicle database.

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  Maintain fleet vehicle files and assure compliance with a vehicle check in/out procedure.

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  Monitor fuel usage, maintenance, and operation of Egan’s vehicle fleet.

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  Assist with data entry, and internal correspondence.

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  Coordinate the usage of Egan’s loaner vehicles

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  Work closely with Egan repair garage to schedule maintenance, repairs and inspections.

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  Distribute license plates, tabs, insurance papers, and cab cards to drivers as required.

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  Coordinate the sale of fleet vehicles

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  Coordinate removal of existing graphics and identification.

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  Coordinate and assist with the cleaning of fleet vehicles

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  Assist with new fleet vehicle purchases, upfit, delivery etc

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  Operation and administration of GPS vehicle tracking system, ensuring accuracy and function

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  Prepare and distribute fleet reports and analysis as needed.

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  Administration of fleet leasing program

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  Coordinate pick up and or deliver fleet vehicles wherever they are needed

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  Perform other fleet-related duties and administrative responsibilities as assigned.

• Must have a valid drivers license

• High School Diploma or equivalent required

• Two Year AA or four-year BA degree in a business-related program preferred

• Minimum of three years of administrative support experience, specifically related to vehicles (dealerships, repair shops, service vehicles).

• Ability to use basic computer skills - including basic functions in Email, MS Word, Excel, and Google Suites.

• Ability to create Microsoft Excel spreadsheets and work within databases (SQL reports, Great Plains or other accounting software).

• Knowledge of the construction industry is helpful.

• Strong organizational skills.

• Ability to foresee events and anticipate changes in conditions and operations to the greatest extent possible and react to these appropriately.

• Ability to stand or sit for extended periods of time.

At Egan, you’ll be part of a team that shares a passion for redefining the industry by setting a new standard of customer care. Together, we'll promote teamwork, embrace innovation, act with integrity, pursue growth, and prioritize safety. You’ll have the opportunity to grow and develop in a company committed to providing the growth and success you're looking for, both for yourself and for the customers you serve. You’ll love being part of success shaped by the strength of our team, which is enhanced by:

• Solid history as a legacy leader in specialty contracting and system integration for over 80 years
• Private ownership and operations by employees who work in the company (not a holding company or private equity firm)
• Engaging leadership who prioritizes your safety, your development, and your impact
• A proven track record of employee retention and loyalty

From general contractors and architects to building owners and facility engineers, Egan collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At over 1,000 employees occupying our offices and work sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we’re proud to be recognized as one of America's Safest Companies for recurring years.

Egan Company will not discriminate against or harass any employee or application for employment because of race, color, creed, religion, national origin, sex (including pregnancy, gender identity, sexual orientation), disability, age, genetic information (including family medical history), veteran status, marital status, familial status, local human rights commission activity, or status with regard to public assistance.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email recruiting@eganco.com.

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment drug screening. We also participate in E-Verify.

Egan reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. Any resume submitted to any employee of Egan without a prior signed search agreement will be considered unsolicited and the property of Egan.

No agency emails, calls, or solicitations will be accepted without a valid agreement.