Accounts Payable Specialist

United States·Daytona Beachmid

Finance & AccountingAccounts Payable Specialist

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Quick Summary

Key Responsibilities

Analyze payment requests to ensure compliance with university business expense policies. Audit and acquire supporting documentation for all expenses. Code invoices, vouchers, expense reports,

Technical Tools

Finance & AccountingAccounts Payable Specialist

Responsibilities

~1 min read

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Analyze payment requests to ensure compliance with university business expense policies.
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Audit and acquire supporting documentation for all expenses.
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Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University’s financial system.
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Monitor account balances, track expenses, and produce monthly financial reports.
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Develop and maintain assigned supplier portfolio.
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Investigate and resolve problems associated with processing invoices and purchase orders.
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Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
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Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
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Maintain supplier records with proper IRS reporting documentation.
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Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
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Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office.

Requirements

~2 min read

Exceptional personal qualities: A reputation for integrity and the highest ethical standards; sound judgment; enthusiasm for the mission; creativity in solving problems; collegial style and strong desire to be an integral part of the Embry-Riddle community.
Customer focus: Dedicated to meeting the expectations and requirements of internal and external customers, including Procurement Services and University vendors. Establishes and maintains effective relationships while representing the integrity of the Controller’s Office.
Systems and technology: Functional knowledge of information technology and its appropriate use for effective and efficient delivery of accounting and financial reporting. Experience with Workday and/or Oracle preferred. Proficiency using Microsoft Office Suite.
Education and experience: Associate’s degree or completion of program of 18+ months after high school. Area of study: accounting, finance, banking or related field.

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R312051. Please attach all relevant materials to your application when you apply online. Complete submissions include:

Cover letter
Resume
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.