Executive Assistant & Office Manager

Manage complex, fast-changing calendars for the C-Suite, including internal meetings, partner and investor meetings, and recurring cadences

Book and manage domestic and international travel — flights, hotels, ground transportation, and itineraries — and handle changes or disruptions as they come up

Prepare executives for their day: confirm meetings and flag conflicts early

Coordinate scheduling across the broader executive team for leadership meetings and cross-functional syncs

Process expense reports for the executives in line with our T&E policy

Handle sensitive and confidential information with discretion

Order and coordinate team lunches three days a week

Keep the office stocked with supplies, snacks, and kitchen essentials

Serve as the first point of contact for day-to-day office needs — submitting maintenance requests, scheduling routine vendor visits (cleaning, IT, repairs), and following up until issues are resolved

Manage incoming mail and packages, and help with coordinating outgoing shipments as needed

Support People Ops in getting the office ready for new hires (desk setup, badge/building access, and a smooth first-day experience!)

Coordinate visitor logistics for guests, partners, and interview candidates

Help plan and run in-office team events, celebrations, and meetings

Take on special projects as needs come up and as your interests grow

Identify ways to make things run more smoothly for the exec team and the office, and put them into practice

Background as an EA, office manager, or admin is helpful but not required

Highly organized and detail-oriented, able to juggle multiple calendars, priorities, and last-minute changes without dropping things

Strong communicator who's comfortable working directly with senior leaders and the whole team

Self-starter who takes initiative, anticipates needs, and is comfortable figuring things out without a playbook

Sound judgment and discretion with confidential information

Proficient with Google Workspace (Calendar, Gmail, Drive) and Slack, or quick to pick up new tools

Collaborative, curious, kind, and adaptable