Construction Recordkeeper I or II; Pharr District (San Benito Area)

TxDOT’s Pharr District is seeking a motivated and detail-oriented Construction Recordkeeper I or II to join the San Benito Area Office in San Benito, Texas. In this role, you will help facilitate effective communication between construction inspectors and contractor personnel while maintaining accurate project documentation in compliance with local, state, and federal requirements.
At TxDOT, we value work-life balance and provide a wide range of benefits and employee programs. With more than 13,000 employees across the state, we are dedicated to building meaningful and rewarding careers. Ready to make a difference? Join our team and connect with us today!
Salary Range:
Construction Recordkeeper I (A16):    $51,600.00 -  $61,130.00/annually
                                                               $4,300.00 - $5,094.16/monthly.
Construction Recordkeeper II (A18):   $60,000.00 - $71.055.00/annually
                                                               $5,000.00 - $5,921.25/monthly
*The Texas Department of Transportation reserves the sole right in determining the level based on the applicant’s work experience, education skill level, and all other appropriate factors, and based on business need.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Construction Recordkeeper I
Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Construction Recordkeeper II
Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with the public. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties

Construction Recordkeeper I

• Coordinates with construction inspectors and contractor's staff to ensure project records accurately reflect changes and agreements.
• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Composes, reviews, and maintains correspondence, reports, supporting documents and files.
• Maintains filing structure for each construction project within assigned area.
• Performs other job responsibilities as assigned.

Construction Recordkeeper II

• May attend pre-construction meetings to instruct contractor's bookkeeper on record-keeping procedures.
• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
• Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
• Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
• Composes, reviews, and maintains correspondence, reports, supporting documents and files.
• Performs other job responsibilities as assigned.

Minimum Qualifications:
Education: Construction Recordkeeper I and II: High School Grad or Equivalent in general education.

Experience: 
Construction Recordkeeper I: No experience required
Construction Recordkeeper II: *1 Year Record-keeping, bookkeeping, or other related experience.
*(Experience can be satisfied by full time or prorated part time equivalent). Related college education or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications 

Licenses and Certifications: Valid US driver’s license. This position requires driving a state vehicle.

Competencies:
Construction Recordkeeper I or II:

• Governmental policies and procedures
• Equal employment opportunity guidelines
• DBE, HUB, SBE
• Reading and interpreting applicable plans, schematics, blueprints and maps
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files, and reports
• Communicating technical information effectively
• Using computers, applicable programs, applications, and systems
• Maintaining a safe and effective working relationship with others
• Communicate effectively

Physical Requirements and Working Conditions Construction Recordkeeper I or II:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) 

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information