Staff Accountant

The primary objective of the Staff Accountant is to assist in the preparation and maintenance of accounting and financial records to track the organization’s assets, liabilities, profit and loss, tax liabilities, and other related financial activities.

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  Assist with narratives during monthly financial statement preparation.

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  Prepare monthly deposit transaction summary, including restricted funds analysis.

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  Reconcile balance sheet accounts such as prepaid expenses, fixed assets, security deposits, and pre-funded transactions.

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  Reconcile all bank accounts at least monthly, verify deposits, and address inquiries from banks. Submit them via Docusign to Controller for review.

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  Reconcile clearing accounts from Paylocity (Airbase).

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  Reconcile all equipment listing against fixed assets. Follow up on disposed equipment with respective departments.

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  Reconcile lease payments from vendors to the lease terms stipulated within the agreement.

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  Manage the vendor and contracts folder.

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  Reconcile the revenue and expenses for fundraising events.

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  Partner with department on capital projects to track the work-in-progress and transfer to fixed assets.

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  Work closely with Account Payables monthly for accrued expenses.

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  Review the general ledger accounts of repairs and maintenance, auto truck, warehouse, and equipment lease and rental expenses to ensure proper capitalization of assets in accordance with accounting policies.

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  Assist in the accruals and close process monthly, quarterly, and annually.

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  Perform reconciliations between Form 941 payroll tax filings and salary/wage general ledger accounts to ensure accuracy and completeness.

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  Provide support documentation for cash reporting.

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  Work closely with Accounts Receivables, Accounts Payables, and Senior Accounts during month-end-close.

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  Assist with requested documentation with external auditors to support internal/external financial statement audits.

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  Prepare and track the confirmations for the year end audit.

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  Complete US Census Bureau surveys quarterly and annually.

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  Renew permits, Sunbiz, Sales tax certificates, and other annual reports that might be deemed necessary.

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  Assist in system implementations and accounting integrations related to finance.

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  Performs other related duties as assigned.