Recruiting Operations Coordinator

Field AI is transforming how robots interact with the real world. We are building risk-aware, reliable, and field-ready AI systems that address the most complex challenges in robotics, unlocking the full potential of embodied intelligence. We go beyond typical data-driven approaches or pure transformer-based architectures, and are charting a new course, with already-globally-deployed solutions delivering real-world results and rapidly improving models through real-field applications.

Learn more at https://fieldai.com.

The Recruiting Operations Coordinator serves as the operational backbone of recruiting at FieldAI, playing a critical role in supporting the company’s fast-paced hiring efforts. This individual will own interview scheduling, candidate experience, recruiting operations, and ATS management, while acting as the connective tissue between hiring managers, recruiters, and candidates.

This role requires a proactive, highly organized, and detail-oriented problem solver who can independently manage recruiting coordination and operational processes in a dynamic startup environment. The ideal candidate thrives in fast-moving situations, adapts quickly to changing priorities, and maintains an exceptional standard of accuracy, communication, and candidate experience.

Key responsibilities include: Ensuring seamless interview logistics, maintaining data integrity within the ATS, supporting recruiting process improvements, and delivering a positive and professional experience for every candidate interaction.

The Recruiting Operations Coordinator must be flexible, resourceful, and capable of balancing multiple priorities while contributing to operational excellence across the recruiting function.

• Own end-to-end complex interview scheduling across multiple time zones and teams  

• Manage logistics, confirmations, and real-time adjustments with professionalism and speed  

• Ensure a smooth, positive, and white-glove candidate experience 

• Share prep materials, handle questions, and provide timely updates

• Maintain a warm, professional, and responsive communication style 

• Maintain accurate data across our ATS and recruiting systems

• Identify bottlenecks and proactively recommend workflow improvements

• Ensure compliance and consistency across recruiting processes 

• Partner with recruiters and hiring managers to support fast-paced hiring needs
• Coordinate hiring team calibration, debriefs, and alignment meetings
• Contribute to building scalable recruiting processes as we grow

• Experience supporting technical hiring

• History of improving recruiting infrastructure, reporting, or operational processes

• Prior experience in a startup or hyper-growth environment

• Familiarity with tools like Notion, Slack, and G-Suite workflow automation.  

• Interest in robotics, AI, or future-of-work technologies