Accounts Payable Admin

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol’s district office in Dallas, TX.

Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures.

The successful candidate will oversee multiple administrative duties, which include:

· Answer incoming calls.

· Process vendor invoices, including matching to POs, verifying pricing, terms, and charges

· Review and enter invoices with correct vendor ID, GL coding, and approvals

· Maintain and organize A/P files and records

· Ensure payments are applied to the correct invoices

· Scan and email invoices to corporate for payment

· Investigate and resolve A/P issues, discrepancies, and material irregularities

· Review vendor statements and resolve past-due or incorrect items before submitting to corporate

· Correct reconciliation errors identified by corporate A/P

· Manage accounts payable using Great Plains and other programs

· Provide accurate data entry and assist the purchasing department as needed

· Offer professional administrative and clerical support to colleagues and supervisors

· Assist with general office tasks and other responsibilities to support the business

· Take on additional duties once familiar with systems and processes

· Strong customer service and communication skills

· Accounts payable or similar admin experience preferred

· Ability to read, match, and verify invoices, POs, pricing, and payment terms

· High attention to detail and accuracy in data entry

· Strong organizational and record-keeping skills

· Ability to identify and resolve discrepancies or A/P issues

· Experience with Great Plains is a plus

· Ability to learn new systems and processes quickly

· Strong time-management and prioritization skills

· Professional, dependable, and able to work independently or with a team