Youtube Media Coodinator

We're looking for a highly organized and detail-oriented Media Coordinator to support our media buying team in the day-to-day execution and operational maintenance of advertising campaigns. This is a foundational role — designed not only to keep our team running smoothly, but to give the right person a front-row seat to the ins and outs of one of the most exciting and fast-growing ecosystems in media: Creator advertising.

This role is crucial to ensuring our internal systems are up to date, our vendor relationships are well-supported, and our campaign processes are seamless from RFP to reconciliation.

This position is ideal for someone who thrives in a fast-paced, ever-changing environment, communicates with clarity and professionalism, and takes ownership of their work with a solutions-first mindset.

You're a team player who adapts quickly when processes shift, sweats the details, and brings a proactive, collaborative attitude to every assignment. 

• Input campaign details into our buying system (Salesforce & WOVN) via bulk uploads with a high degree of accuracy and attention to detail.
• Assist with populating media plans with key data — including show descriptions, demographics, host names, and sample sponsor details — ensuring all information is complete, correct, and up to date.

• Monitor campaign delivery and assist with outreach to network partners for pacing updates or delivery clarifications.
• Track and submit media actualization data, including confirmed underdeliveries, via internal workflows — taking ownership of accuracy and timeliness at every step.
• Proactively flag issues or discrepancies and bring solutions, not just problems, to the team.

• Assist with outbound and follow-up communication to network partners for RFP submissions.
• Collect, organize, and format incoming RFP materials for media team review, maintaining careful attention to detail throughout.
• With direction from the media team, communicate RFP outcomes to partners in a clear, professional, and timely manner.

• Conduct brand safety checks on prospective placements and flag any concerns with context and a recommended path forward. 
• Ensure all vendor-facing communication is professional, timely, and aligned with internal timelines — adapting quickly when priorities or processes change.

• 1–2 years of experience in a similar coordination, media, or data operations role (internships count!).
• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Docs, Sheets, Gmail).
• Experience with project management tools or media systems (e.g., Salesforce) is a plus.
• Prior experience in media, advertising, or agency operations is a bonus.
• Exceptionally organized and detail-oriented — you catch what others miss and take pride in getting it right.
• A strong communicator with excellent written English skills and a professional, collaborative tone.
• A team-first thinker who understands that winning together matters more than individual recognition.
• Adaptable and flexible — you embrace process changes and shifting demands without losing your footing.
• A self-starter who takes radical ownership of your work, follows through without being asked, and holds yourself accountable to outcomes.
• Solutions-oriented — when you hit a roadblock, your first instinct is to problem-solve, not escalate.
• Comfortable managing multiple tasks and deadlines simultaneously in a high-volume, fast-paced environment.
• Passionate about podcasts and familiar with the creator economy or media landscape.