Engineering Admin Coordinator

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

The Engineering Admin Coordinator supports the Engineering department in all administrative, organizational, and coordination activities, ensuring efficient operational processes, accurate management of technical documentation, and effective monitoring of maintenance activities, purchasing processes, compliance requirements, and technical authorization archives.

This role acts as a key point of coordination between Engineering and other departments, contributing to the smooth execution of daily operations while maintaining high standards of accuracy, organization, and confidentiality.

• →Manage and maintain technical documentation, maintenance logs, permits, certifications, and departmental archives.
• →Coordinate administrative activities related to preventive and corrective maintenance interventions.
• →Support the creation, organization, and ongoing management of technical and authorization archives.
• →Monitor purchase orders, material requests, supplier documentation, and external contractor agreements.
• →Assist in the preparation, tracking, and control of the Engineering department budget.
• →Prepare periodic reports related to operational costs, maintenance activities, and departmental performance.
• →Organize departmental meetings, prepare meeting minutes, and monitor follow-up actions.
• →Manage internal and external correspondence for the Engineering department.
• →Support audit processes, certifications, and compliance with health, safety, and regulatory standards.
• →Collaborate with Finance, Procurement, Human Resources, and other departments to ensure effective information flow and operational alignment.
• →Coordinate calendars, administrative deadlines, and planning activities for the Engineering team.
• →Ensure accurate filing and record retention in accordance with company standards and legal requirements.

• Diploma or Bachelor’s Degree in Business Administration, Economics, Engineering, or related fields.
• Minimum 1 year of experience in administrative or coordination roles.
• Previous experience within technical departments, maintenance, hospitality, or facility management environments is considered a strong advantage.
• Excellent knowledge of Microsoft Office Suite, particularly Excel.
• Strong document management and reporting capabilities.
• Familiarity with CMMS (Computerized Maintenance Management Systems) and/or ERP systems.
• Understanding of purchasing procedures and supplier management processes.
• Excellent organizational and planning abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and manage multiple priorities effectively.
• Strong interpersonal and communication skills.
• Proactive approach to problem solving and teamwork.
• Fluent Italian required.
• Good command of spoken and written English.

• Full-time position based at Hotel Danieli, Venice.
• Flexibility to work weekends and holidays as required.
• Candidates must possess the legal right to work in Italy.