Events & Executive Support Coordinator

Clearance Level Must Currently Possess:

Clearance Level Must Be Able to Obtain:

Job Family:

Job Description:

Seize your opportunity to make a personal impact as an Events & Executive Support Coordinator supporting the NIH Office of Research Innovation, Validation, and Application (ORIVA). GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career.

At GDIT, people are our differentiator. This Coordinator will provide logistical and administrative support for scientific workshops and webinars, along with broader administrative and communications support for the program team. The Coordinator will report to the team's Communications Lead and work closely with 3-4 other teammates. While the surrounding team and client are scientists, no scientific background is required; this role is about organization, follow-through, and clear communication.

HOW YOU WILL MAKE AN IMPACT:
Event Coordination

• Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support
• Collaborate closely with the Communications team, audio-visual teams, and venue staff to help ensure workshops, webinars, and other program activities advance ORIVA’s mission
• Track multiple concurrent projects and deadlines using task management tools (e.g., Microsoft Planner), proactively flagging risks and identifying solutions to prevent delays
• Travel approximately 4-6 times per year to support client events, which contribute toward ORIVA’s mission

• Provide general administrative support for the Program, including, but not limited to, assisting Program leadership with scheduling, making travel arrangements, expense reporting, deliverables tracking, and development of standard practices that increase operational efficiency
• Track the status of ongoing projects and tasks, proactively following up with team members and the client when items are at risk of missing deadlines
• Maintain accurate records related to events, communications, and project timelines
• Provide additional administrative and operational support to other team members and functions as time and priorities allow

• Draft and send professional, policy-compliant email responses to public inquiries, in accordance with NIH communication guidelines
• Revise documents to ensure they meet accessibility standards (e.g., PDFs, Word docs, PowerPoint decks) prior to publication on government websites
  

• Education: Bachelor's degree in relevant fields including, but not limited to, Public Relations, Public Health, Public Administration, Communications, Biology, Chemistry, Toxicology, and Biomedical Engineering or the equivalent combination of education, professional training, or work experience
• Required Experience: 2+ years of professional experience
• Required Technical Skills: Experience with or willingness to support executive assistant-style functions such as scheduling, travel coordination, and expense reporting; Able to follow established processes while proactively identifying creative, more efficient ways to get things done, including exploring use of artificial intelligence tools (Copilot, Gemini, Claude); Comfort working with government stakeholders and adhering to established communication policies
• Preferred Skills: Customer-facing experience, especially in contexts where communication is primarily written (e.g., email support, help desk); Experience supporting meetings, workshops, or event logistics; Prior experience in an executive assistant or administrative assistant capacity; Familiarity with Microsoft Office tools (Word, Outlook, Excel, PowerPoint, Planner); Familiarity with expense reporting or travel booking systems (e.g., Concur); Familiarity with use of Adobe Acrobat to edit and improve accessibility of PDF documents
• Attributes for Success: Excellent organizational skills and attention to detail, with the ability to manage and prioritize multiple tasks
• Location: 100% remote; physical office available in the Research Triangle Park (RTP), NC area
• Travel: Approximately 4-6 times per year
• Security Clearance: N/A however must obtain and maintain a Public Trust and will require you to provide onsite fingerprinting at a designated facility.  This investigation may review personal and criminal behavior, financial conduct, foreign influence, as well as other adjudications.
• Work visa sponsorship will not be considered for this role. Must be a US Person (Green Card Holder/US Permanent Resident Alien, Refugee, Asylee, US Citizen)

At GDIT, the mission is our purpose, and our people are at the center of everything we do.

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Community: Award-winning culture of innovation and a military-friendly workplace

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