Associate, Business Finance (GETB)

Support Finance department on activities relating to expenses setting and tracking – forecasting, budgeting, Group chargebacks, management expenses, distribution expenses, project expenses and gratuities distribution tracking. Ensure expense KPIs are met via detail tracking / monitoring and liaising with the relevant stakeholders for feedback on a timely basis.

Key responsibilities:

(a) Support in coordinating and managing yearly budget exercise:

• Communicate on budget planning and approved budget to stakeholders.
• Compile input on Management and Distribution Expenses (ME/DE) and Non-IT CAPEX.
• Update Group submission template and assist to prepare proposal for internal approval for Group submission, including revision and resubmission of budget if there is any change approved by Group Management Team and EXCO.
• Monitoring of expense by department monthly, including outsourcing charges Detection and escalation of issues that could pose a challenge to GETB in meeting expenses KPI.
• Provide Operating Cost Control (OCC) status to Agency distribution to ensure adherence to BNM regulation.
• Attend to queries related to budget from various stakeholders and support actuarial team for expense study.

 (b) Assist with Group Service Fee Cost Allocation:

• Prepare comparison of the services provided by Group functions to GETB and on the charges charged for Group services.
• Compile feedback on the services provided by Group.
• Assist to prepare BOD paper on Group Service Charge.

 (c) Support Project Expenditure and Gratuities Distribution Tracking

• Communicate submissions to all departments and compile input.
• Review submitted reports to ensure ROI, reconciliation templates and reconcile reports to the accounts
• Highlight overspending and escalate any material discrepancies or issues identified from the reviews to relevant parties, for onward actions.
• Communicate with relevant parties on project codes creation and deactivation, including system approval structure set ups.
• Create awareness among BUs with briefing and refresher trainings.

 (d) Others

• Involved in projects that requires Finance participation.
• Support in Risk and Compliance related functions such as Department Compliance / Risk / Data Officer / Department Business Continuity Management Officer
• Ensure full compliance with Accounting Standards and other relevant rules and regulations as well as to ensure audit pass for the team.
• Assist supervisor in establishing, preparing and reviewing relevant policies, manuals, guidelines and SOPs, ensuring processes are documented and up to date.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company.
• Highlights any potential concerns /risks and proactively shares best risk management practices.

• Recognized degree in Accounting / Finance / Insurance / Takaful / Banking discipline. Professional qualification in related field of which provides the candidate with strong analytical and problem solving skills.
• More than 3 years working experience in similar capacity in Takaful / Insurance Company / financial institutions.
• Able to work under high pressure environment and able to deliver within tight timelines.
• Independent and able to work with minimal guidance.
• Able to work cross functionally as and when required
• Strong communication skills – written and spoken
• High level of integrity, takes accountability of work and good attitude over teamwork.
• Takes initiative to improve current state of things and adaptable to embrace new changes.