Contracts Specialist

• →Plans, directs and participates in the negotiation and administration of contracts to include: coordination of statements of work, qualifying bidders, preparing and issuing formal bid packages, conducting pre-bid conferences, evaluating proposals, analyzing and monitoring budget compatibility and constraints, and negotiating and awarding contracts.
• →Responsible for contract/vendor administration duties to include the creation and maintenance of required SPV documentation, coordinating the contract review with legal counsel, coordination of the execution of contracts and SPV documents amongst management and responsible parties on the contracts and preparation of these documents for archiving.
• →Obtains and maintains due diligence documentation for vendors and ensures completion of required annual assessments.
• →Acts as interface with third party vendors and improves value for GECU through a consistent interaction with internal business units.
• →Works closely with attorneys to ensure contract reviews are completed in a timely manner and that business units address attorney recommendations.
• →Works closely with Information Security in reviewing and assessing adequacy of vendors’ BC/DR plans and SOC2 reports.
• →Works closely with the accounting department in reviewing and assessing financial statements.
• →Ensures compliance with contracts in accordance with policies and procedures.
• →Responsible for maintaining high-level quality and accuracy throughout all phases of the contract process. Ensures that contract documentation is promptly imaged in accordance to procedures.
• →Maintains contract readiness for examiner and auditor reviews.
• →Maintains vendor database within contract management software and contract status report.
• →Manages the contract pipeline from receipt of contract to contract execution.
• →Maintains and produces reports on contract metrics.
• →Conducts research on past and current contracts.
• →Understands and carries out oral and written directions without direct supervision
• →Processes contract functions, makes sound decisions and takes initiative to resolve issues.
• →Maintains the security of sensitive, confidential and privileged information.
• →Understands and applies Procurement policies, procedures and applicable compliance regulations; may be asked to help train staff.
• →Maintains and understands compliance to ensure that work complies with GECU’s established policies, procedures and applicable regulations, to include Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Member Identification Program (MIP), and Office of Foreign Asset Control (OFAC)
• →Other duties may be assigned or required in connection with the general operation of the procurement department or credit union.

• Bachelor’s degree (or equivalent) and three years of relevant professional work experience., with contract management experience to include technical proficiency with contract terms and conditions.
• General knowledge of credit union accounts, products and services is expected.
• Advanced office skills that include: word processing, spreadsheets, reporting, presentations, calculators, and organizing and maintaining files.
• Excellent organizational skills.
• Ability to work well under pressure and be successful with important deadlines.
• Ability to organize multiple projects.
• Ability to communicate professionally both orally and in writing is required.
• This position requires sitting the majority of the day, lifting up to 10 pounds, bending, squatting, twisting, kneeling and reaching above shoulder level occasionally; reaching below shoulder level frequently.

PRIMARY RESPONSIBILITY
Providing quality service and effectively working with others is the primary responsibility of this position. Quality service means treating members and coworkers with respect and courtesy at all levels whether in person, via email or by telephone as outlined in the Employee Handbook.

Availability requirements: Monday - Friday: 8:00 a.m. - 5:00 p.m.; Required availability to meet membership and department needs

This application is valid for 12 months. After that date, unless otherwise notified, please understand that your status as an applicant will end. You may re-apply for employment in the future by completing a new application. All correspondence regarding the processing of the application will be sent via e-mail to the address provided on the application. Please ensure spam filters are set accordingly to prevent e-mails from going to the Junk Mail/Spam folder.