Patient Access & Scheduling Associate

In order to fill our Mission of serving our community by helping each person achieve optimal health and well-being by providing compassionate, exceptional, and affordable healthcare services, all employees of Genesis HealthCare System must be committed to living the Genesis Mission and Genesis values of Compassion, Excellence, Integrity, Team, and Innovation. All employees must regard themselves as an ‘owner’ of Genesis and keep our patients at the center of everything we do - always. 

Work Shift:

Scheduled Weekly Hours:

Department:

Overview of Position:

ESSENTIAL DUTIES
1.    Greets patients, family members and visitors in an appropriate and courteous manner, determining their need for assistance including directions or other assistance.  
2.    Adjusts the sequence of registration/transportation based upon departmental guidelines and/or personal judgment when the health of the patient is in question.  Determines the type of service the patient is to receive by reviewing physician orders, the alphabetical patient schedule and/or by questioning the patient.  Refers the patient to the appropriate scheduling and/or ancillary department for follow-up and action.  Requests assistance from other staff/volunteers to ensure that registrations/transportation functions are performed in a timely manner in order to avoid patient waiting periods.
3.    Provides wheelchair assistance for those who require it or obtain immediate clinical support.  Escorts or transports patients and their belongings to the designated areas.  Assists in the distribution of registration forms, ID bracelets, patient ID plates and other items.
4.    Performs duties in a variety of settings/locations and for multiple patient types. Responsible for validating/obtaining and entering demographic, clinical, financial, and insurance information into the patient accounting system by interviewing the patient, family member and/or guarantor. 
5.    Informs patient/guarantor of their liabilities and collects appropriate patient co-payments, co-insurances, deductibles, deposits and outstanding balances at the point of check-in.  Provides financial education, referring the patient to financial counseling, as required.  Documents payments/actions in the patient accounting system and provides the patient with a payment receipt.   
6.    Validates medical necessity (LMRP/LCD review) of Medicare and Non-Medicare cases to ensure clinical and financial clearance.  Contacts scheduling department staff if cases require clarification of diagnosis and/or tests/procedures. 
7.    Obtains signed physician orders for tests and procedures from physicians/offices.  Scans orders and other documentation into the patient accounting system.    
8.    Prepares identification bracelets and patient ID labels for inpatients and selected outpatients. Obtains/scans patient/guarantor signatures on required forms.  May inventory & record the patient's valuables, securing appropriate authorizations, if needed.  Provides patient information and other required documents.
9.    May perform pre-registration functions on select patients by obtaining and entering information gained through patient contacts.  Provides information regarding directions, parking, transportation service, overnight accommodations, etc.
10.    Provides information, directions and assistance to patients, family members and visitors, ensuring timely, customer-centric service delivery in an effective and efficient manner.  Communicates with various ancillary departments to ensure smooth patient flow and high data integrity.  
11.    Prepares special reports as directed by the manager to document utilization of the patient access department's services and patient flow.
12.    Receives cross training as necessary to provide relief support to other staff when needed, based upon the work schedule or workload to assist in the smooth deliver of department services.  May also be chosen to serve as a resource to train new employees.  
13.    Maintains a working knowledge of applicable Federal, State, and local laws and regulations, as well as Genesis policies and procedures in order to ensure adherence in a manner that reflects honest, ethical, and professional behavior. 
14.    Other duties as needed and assigned by the manager.