HR Specialist

Role Overview

As the Human Resources Specialist, you will serve as the operational heartbeat of our global
People Team. Working directly alongside People Leadership (including the Global Head of
People), you will orchestrate the day-to-day programs that support company culture while
providing high-touch administrative, scheduling, and logistical coordination.

This role combines hands-on internal community engagement—coordinating virtual team
events, Slack recognition initiatives, and celebratory milestones—with executive calendaring,
onboarding operations, and global team logistics across the Globe. You are structured,
detail-oriented, proactive, and curious about leveraging modern generative AI tools (such as
Gemini and Claude) to automate repetitive tasks, draft engaging internal communications, and
streamline workflows.

Key Responsibilities

1. Culture, Engagement & Internal Recognition Programs

Manage end-to-end execution of virtual engagement initiatives in Slack, including
themed photo contests, holiday activations, and cultural celebration moments.
Track contest entries, coordinate voting, calculate scores, and manage the distribution of
points, digital prizes, and team awards.
Coordinate quarterly "Unwind Weekends" communications, employee prompts, and
associated prize distributions.
Support logistics for global gifting initiatives (e.g., annual holiday gifts across US and
Israel teams), including tracking address rosters, managing vendor orders, and resolving
delivery issues.
Monitor public employer brand channels (e.g., Glassdoor) daily to log incoming
feedback, maintain response tracking sheets, and queue review drafts for leadership
approval.

2. Onboarding & New Hire Orientation (NHO)

Manage the bi-weekly New Hire Orientation calendar cadence, ensuring all upcoming
cohorts are accurately scheduled and invited.
Coordinate directly with People Team leads and hiring managers to gather roster details,
assign orientation attendees, and confirm session facilitators.
Help maintain and update onboarding collateral, presentation decks, and Confluence
wiki spaces to ensure resources remain fresh and accessible.

3. Executive & People Team Coordination

Provide calendar management support for People Team leadership and the Head of
People, including scheduling cross-functional meetings, resolving multi-time-zone
conflicts, and managing calendar access.
Coordinate international and domestic travel bookings (flights, accommodations,
transportation) for office visits (e.g., Austin and Israel locations) and executive offsites.
Drive the operational rhythm of the monthly Global People Team All-Hands: schedule
sessions across US, EMEA, and Israel time zones, consolidate slide decks, manage
virtual meeting tech (polls/chat), and capture meeting recaps and action items.
Provide logistical scheduling for leadership development touchpoints, People Manager
Forums, and ERG sessions as needed.

4. AI-Driven Efficiency & Special Projects

Proactively use generative AI platforms (e.g., Gemini, Claude) to accelerate day-to-day
output—such as drafting creative Slack copy, summarizing survey comments, and
creating automated workflows.
Assist with ad-hoc People projects, such as organizing documentation for team
playbooks, updating Confluence knowledge hubs, and tracking vendor milestones.

Qualifications

Experience: 2–4+ years of experience in Human Resources, People Operations, HR
Coordination, or Executive Administrative support within a fast-paced or global company.
Work Schedule: Willingness and ability to work a dedicated night shift in the Philippines
aligned with US EST (8:00 AM – 5:00 PM EST).
Communication: Exceptional written and verbal English communication skills, with an
engaging, clear, and empathetic tone suitable for global Slack communications and
executive interactions.
Organizational Mastery: High attention to detail with proven ability to track multiple
recurring cadences (contests, gifting lists, calendar invites) without dropping the ball.
AI Fluency: Demonstrated interest and hands-on experience using generative AI tools
(Gemini, Claude, ChatGPT) to boost daily productivity, draft copy, and organize
information.
Tech Stack Proficiency:
○ Advanced working knowledge of Google Workspace (Google Calendar, Docs,
Sheets, Slides).
○ Familiarity with workplace collaboration platforms like Slack, Zoom, and
Confluence / Atlassian.
Discretion: High integrity and demonstrated maturity when handling sensitive calendar
items, travel plans, and team data.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, or any other characteristic protected by law.

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