Billing & Settlement Specialist

1. Invoice & Payment Settlement

• →Perform three-way matching by reconciling vendor invoices with purchase orders and receiving documentation to ensure payment accuracy.
• →Execute payment runs using ACH, wire transfers, and checks in accordance with company policies and payment schedules.
• →Apply payments and credit notes accurately to open invoices within the accounting system.
• →Manage intercompany settlements, including processing internal EDI accounts payable transactions to ensure timely and accurate internal billing and payments.

2. Reconciliation & Auditing

• →Conduct vendor statement reconciliations to identify missing invoices, duplicate billings, or overpayments.
• →Investigate and resolve exceptions and out-of-balance items, including pricing discrepancies, quantity variances, and unmatched transactions.
• →Coordinate with internal stakeholders and external vendors to resolve discrepancies in a timely manner.

Education: Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.
ERP Systems: Hands-on experience using ERP systems such as SAP, Oracle, NetSuite, or Microsoft Dynamics for invoice processing, payments, and reconciliation.
Microsoft Excel: Advanced proficiency in Excel, including PivotTables and lookup functions (e.g., VLOOKUP/XLOOKUP), with the ability to analyze and reconcile large data sets accurately.