Bilingual Lab and Referral Operations Coordinator

Canada·TorontoFull-Time Employeemid

OperationsOperations Coordinator

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Quick Summary

Overview

Build better healthcare together Maple’s purpose is to meet the world's healthcare needs. We’re Canada's leading on-demand healthcare platform, connecting patients with Canadian-licensed doctors,

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OperationsOperations Coordinator

Build better healthcare together

Maple’s purpose is to meet the world's healthcare needs. We’re Canada's leading on-demand healthcare platform, connecting patients with Canadian-licensed doctors, nurse practitioners and specialists. Today, we’re proud that over 8 million patients and 7,000 businesses and government partners have access to same-day, proactive and ongoing care. We enable people to take control of their health and push the boundaries of what’s possible every day.

Bold minds. Big impact.

A career at Maple is about making an impact. We empower bold thinking, surround you with an inspiring team and are driven by a motivating purpose. Here, you’ll do work that changes lives—including your own.

We're looking for our next cohort of Bilingual Lab and Referral Operations Coordinators to join our Care Delivery Operations team. This is a role where the details matter—where your precision, reliability and follow-through directly support the clinicians, patients and partners who depend on us every day.

In this role, you'll own the day-to-day administrative workflows that keep lab and referral processes running smoothly—reviewing, processing and routing documentation, making sure nothing gets missed and everything meets our privacy and quality standards.

Key to success will be your technical confidence, sharp organizational instincts, strong problem-solving skills and the ability to work both independently and collaboratively—all while managing multiple priorities without losing accuracy in a fast-paced environment.

Please note this is a fully administrative role—medical or clinical experience isn't required, though prior admin work in a healthcare setting is an asset. This isn't a lab-based position; Maple is a virtual platform connecting patients with doctors and nurse practitioners.

As a Bilingual Lab & Referral Operations Coordinator, you will:

Take ownership of a high volume of incoming lab and referral documentation—faxes, voicemails and digital records—processing and managing each one in line with Maple's privacy and security standards

Upload, route and track lab results and referral information so clinicians can review and follow up without delay

Respond to urgent lab communications and escalate critical results quickly—because getting it right the first time supports patient safety

Dig into missing, incomplete or unclear documentation and coordinate with labs, clinics and internal teams to get it resolved

Keep patient records accurate and ensure everything lines up between patient information and lab or referral data

Support public health reporting and compliance-related documentation as required

Work closely with Customer Support and Care Delivery teams to address lab- and referral-related questions from patients and providers

Hold the bar high—consistently meeting accuracy, quality and turnaround expectations to keep care delivery running at its best

In your first 90 days, you’ll get a strong handle on Maple’s lab and referral workflows, tools and privacy requirements—and you'll start contributing right away. That means managing a real volume of administrative tasks independently, hitting your productivity benchmarks and building solid working relationships with your teammates and cross-functional partners.

Over the next 6 to 12 months, you’ll be a trusted, go-to contributor on the team—someone colleagues count on for accuracy, clear communication and consistent follow-through. You’ll consistently meet or exceed quality and productivity expectations, take ownership of more complex issues as they arise, and your work will be a visible part of what makes Care Delivery Operations run well.

Two or more years of experience in an administrative or operations role; a background as a Medical Office

Assistant or Medical Receptionist, or experience in a healthcare or clinic environment, is an asset

Fluency in both French and English—written and verbal—so you can support patients and partners across Canada

A detail-oriented mindset with a genuine commitment to accuracy, quality and process adherence

Confidence in managing multiple tasks and deadlines independently in a fast-paced, high-volume environment

Strong written and verbal communication skills, with a natural ability to collaborate across teams

Sharp problem-solving and critical thinking skills when navigating more complex or ambiguous issues

Comfort learning and navigating multiple systems and tools; experience with Google Workspace, PDF management tools and Slack is an asset

Requirements

~1 min read

We don't currently use artificial intelligence (AI) or automated tools to screen, assess or select candidates. Every application is thoughtfully reviewed by our Talent Acquisition team or hiring managers.