Project Management Specialist - Project Mgmt

Roles and Responsibilities

Non-Turnkey Projects or Product/Equipment-Only Projects. Responsible for overseeing the project and direct or indirect leadership and/or management of project resources for small-medium sized projects (size in relation to GE company) that may include equipment-only, suites of products or non-turnkey projects.

1. Project Planning & Execution
Define and track project scope, schedule, and deliverables using planning tools (MS Project/Primavera). Coordinate with internal departments to ensure timely completion of design, procurement, manufacturing, and testing activities.
2. Cross-Functional Coordination
Collaborate with Design, SCM, Production, QA/QC, and Dispatch teams to monitor progress and resolve issues. Ensure timely procurement of customer-specific bought-out items and accessories.
3. Customer Coordination
Act as single point of contact for all customer interactions including kick-off meetings, documentation approvals, inspections, and dispatches. Ensure proactive communication to address customer queries and align expectations.
4. Cash Collection & Billing
Coordinate with the commercial and finance teams to ensure timely submission of invoices as per contractual milestones. Follow up with customers for milestone-wise payment realization including advance, inspection, dispatch, and commissioning payments. Track outstanding receivables and escalate delays for resolution.
5. Site Support & Erection Coordination
Provide required documentation and technical support to the site erection and
commissioning teams. Coordinate the dispatch of accessories and site-specific material. Act as a liaison between factory and site for resolving any erection/commissioning issues promptly. Support in punch point closures and project handover.
6. Risk & Change Management
Identify risks (technical, commercial, schedule) and initiate timely mitigation actions. Manage scope changes, customer amendments, and maintain proper documentation. Apply sound knowledge of Contract Management principles to ensure compliance and effective usage.

7. Quality & Compliance
Ensure compliance with internal quality standards and customer-specific requirements. Support QA/QC team during internal and customer/third-party inspections.
8. Reporting & Documentation
Maintain comprehensive project documentation including contracts, approvals, inspection reports, and correspondences. Submit regular internal and external project status reports. Ensure project management compliance with PMR, and project closure protocols.

Qualifications:

• B.E./B.Tech in Electrical / Mechanical Engineering (Electrical preferred).
• Experience: 6–15 years of experience in project management in GIS or Transformer or heavy electrical equipment manufacturing.
• Experience in customer-facing roles is desirable.

Skills Required:
• Strong leadership, planning, and coordination abilities.
• Excellent communication, negotiation, and interpersonal skills.
• Sound knowledge of Project Management Processes & Concepts
• Proficiency in MS Office, MS Project/Primavera, ERP systems (SAP).
• Strong analytical skills with attention to detail.