University Recruiting Coordinator

Responsibilities

50% - Recruitment Administration & Candidate Flow Management

• High-Volume Administrative Support: Provide core administrative support for the University Recruiting team, focused on high-volume intern, co-op, and entry-level requisitions.
• Initial Candidate Screening: Support recruiters by conducting initial CV/resume screening against basic job qualifications to ensure candidates meet minimum requirements before advancing.
• Interview Scheduling: Own the scheduling and coordination of high-volume candidate interviews (phone, virtual, and in-person), managing complex calendars across candidates, recruiters, and hiring managers.
• ATS Management: Ensure data accuracy within the Applicant Tracking System (ATS), processing background checks, managing candidate status changes, and generating reports as needed.
• Candidate Communication: Manage administrative candidate communications, ensuring a professional and positive experience from application to offer.

• Event Planning & Execution: Handle all administrative planning and logistical tasks for regional campus recruiting events, including career fairs, information sessions, on-campus interviews, and networking events.
• Materials & Swag: Manage the inventory, ordering, and shipment of recruiting materials, booth supplies, and promotional swag to ensure delivery to campus events on time.
• Travel & Expense: Coordinate travel arrangements and manage expense reports for the University Recruiting team and participating internal volunteers.
• Volunteer Coordination: Coordinate internal business volunteers who support campus events, managing their registration, materials, and schedules.
• Invoicing & Budget Tracking: Process invoices related to university partnerships and event expenditures, tracking spend against the recruiting budget.

• 1-4 years of professional experience in administrative, coordination, or support role
• Bachelor’s degree in a related field; a Master’s degree or MBA is considered an asset.
• Demonstrated proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and/or SmartSheets.
• Experience or strong comfort level working in a fast-paced, high-volume environment.
• A strong interest in the Talent Acquisition or Human Resources field.

• Prior experience in a University Recruiting or HR administrative support role is a significant advantage.
• Exceptional organizational skills and meticulous attention to detail; you are the go-to person for keeping things running smoothly.
• Excellent written and verbal communication skills with a professional demeanor when interacting with candidates and internal stakeholders.
• High sense of urgency and ownership; ability to proactively anticipate needs and problem-solve.
• Experience with Applicant Tracking Systems (ATS) is a plus.