(Consultancy) Emergency Telecommunications

Request for Proposals (RFP)

Emergency Telecommunications Contractor

Contract Title: Emergency Telecommunications Contractor

Contract Manager Title: National Response Systems Effectiveness Manager

Location: In-person in Saint Vincent and the Grenadines (Main-Island Implementation)
Type: Contractor Engagement
Category: Individual or Firm
Career Category: Mid to Senior
Years of Experience: 5+ years required

NB:  This Request for Proposals is open solely to established and legally registered business entities (companies, firms, corporations, partnerships, or limited liability companies). Proposals submitted by individual, independent contractors will not be considered.

Submission Deadline: 23:59 EST, Friday, October 23, 2026

BACKGROUND:

Global Support and Development (GSD) is a humanitarian organization aiming to work with
regional, national, and local communities across the Caribbean, Central America, and South
Pacific for resilience to crises through rapid response, disaster preparedness, and climate
adaptation.

PURPOSE OF CONSULTANCY / OBJECTIVE:
The National Emergency Management Organization (NEMO) of St. Vincent and the Grenadines (SVG) is partnering with GSD to convert seven NEMO warehouses into active, resilient Emergency Operations Centers (EOCs) and community hubs. A need has been identified in localized emergency command, focusing on using national warehouses to lead community coordination efforts with independent power, redundant communications and potable water accessibility when the national grid has been interrupted. The objective of this engagement is to secure an experienced Emergency Telecommunications (ETC) contractor to execute the technical deployment, configuration, system integration, and testing for the Pilot Phase covering two warehouse sites: Barrouallie and Georgetown, and two independent repeater stations nearby each warehouse.

SCOPE OF WORK:
Please click here for the full RFP in PDF form - an abridged version is located below:
Under GSD’s oversight, the Contractor will work directly with the ODM technical lead and GSD
to execute the following key activities:

• Site Preparation & Structural Hardening
• Repeater Network Installation
• EOC & NEOC Integration
• Radio Programming & Asset Accounting
• Satellite Redundancy Deployment
• Community Wi-Fi Deployment
• Standard Operating Procedures (SOPs)
• Operational Testing & Review

REQUIRED COMPETENCIES AND QUALIFICATIONS

1. Technical & Engineering Expertise

• Radio Frequency (RF) & Repeater Networks
  
• Coverage & Line-of-Sight (LOS) Mapping

2. Program & Operations Management

• Project Tracking & Execution
• SOP & Policy Development
• Multi-Agency Coordination
• Adaptability & Resilience
• Safeguarding & Ethics Compliance
  

TO APPLY:
Submit detailed RFP to NRSE@gsd.ngo

Administrative and Submission Requirements

• Submission Deadline: 23:59 EST, Friday, October 23, 2026 but earlier submission is encouraged.
• File type:
  • Electronic only
  • Word.
  • 5 page maximum, applicants are encouraged to be comprehensive and concise;
    visuals and graphics are appreciated.
• Submission Method: via email to:  NRSE@gsd.ngo using the following subject line: “Proposal: Emergency Telecommunications Specialist for Saint Vincent and The Grenadines”.

NOTE: Please do not click the “Apply Now” button.

Company and Personnel Information

• Company/Individual Introduction/Background: A brief overview of your company, history, mission, and what makes your company a good fit for the project.
• Relevant Experience: past projects and relevant experiences, and client references that demonstrate a proven track record of successfully completing similar projects.
• Key Personnel: Resumes and biographies of the specific individuals who will be working on the project, detailing their skills and experience.
• Licensing and Certifications: Proof of any necessary business licenses, certifications, or insurance.

Project-Specific Requirements

• Executive Summary: A high-level overview of the proposal, summarizing the key points and how your company will meet the objectives of this ToR.
• Project Understanding: Demonstrates your understanding of the project's goals, challenges, and desired outcomes.
• Proposed Approach/Methodology: A detailed plan outlining the steps your firm will take to complete the project, including the specific tools, technologies, and methods you will use. This will be further updated during the inception phase.
• Scope of Work (SOW): A clear and detailed breakdown of the work that will be performed and the specific deliverables that will be provided based on your understanding of the project.
• Proposed Timeline/Schedule: A schedule with key milestones and deadlines for the project's completion.

Financial Requirements

• Budget and Pricing: A detailed breakdown of all costs associated with the project. This should include itemized lists for labor, materials (noting that GSD will be responsible for procurement of the necessary emergency telecommunications equipment), and other
  expenses.
• Payment Terms: Demonstrate an understanding of proposed payment terms; if alternative terms are needed note this and the rationale.

Please click here to see full requirements.