Facility Coordinator - M-F 8am-5:30pm

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• →Coordinate and enforce compliance with the branch’s Annual Schedule of Maintenance and Calibration.
• →Manage and schedule specialized GMP vendors for critical systems: HVAC, Cold Rooms, Ultra-Low Freezers (ULTs), standard freezers, backup emergency generators, temperature monitoring units, and primary electrical installations.
• →Coordinate vendors for facility support services: pest control, janitorial/cleaning teams, physical security, access control, fire prevention/suppression, and general building repairs.
• →Ensure all third-party maintenance, calibration, and qualification services strictly satisfy technical specifications and GMP requirements.
• →Coordinate rapid-response emergency maintenance with suppliers under critical turnaround windows to prevent temperature excursions and protect clinical trial shipments.
• →Coordinate qualification and validation activities for GMP equipment, systems, and facilities alongside the Global Validation & Qualification team and qualification contractors.

• Monitor Central Monitoring System (CMS) hardware functionality, LAN/internet connectivity, server communication, and installation conditions to ensure continuous data integrity.
• Coordinate CMS sensor calibrations and routine sensor challenge testing.
• Actively monitor CMS alerts, investigate triggers, and document findings per Standard Operating Procedures (SOPs).
• Lead the site Alarm Response Team, driving prompt investigation and containment of facility or cold-chain excursions.
• Oversee site life-safety and security infrastructure, including CCTV, electronic access control, intrusion alarms, and fire prevention/suppression systems.
• Serve as an active member of the site Disaster Recovery Plan (DRP), Emergency Preparedness, and Business Continuity teams.

• Maintain comprehensive records and audit trails for all corrective, preventative, and emergency maintenance, calibrations, and qualification events.
• Ensure all documentation adheres strictly to Good Documentation Practices (GDocP), Good Manufacturing Practices (GMP), Good Distribution Practices (GDP), and internal SOPs.
• Utilize Microsoft Excel and Outlook to manage schedules, track service tickets, document vendor communications, and share operational reports with leadership.

• Conduct daily walk-throughs (approx. 25% of the day) to inspect environmental conditions, cleanliness, safety signage, and physical infrastructure.
• Address minor, hands-on facility needs independently (e.g., replacing light bulbs, assembling basic fixtures, minor hardware adjustments, clearing or salting exterior walkways during inclement weather).
• Maintain breakrooms, kitchens, and common areas between custodial visits to ensure a clean, sanitary, and professional workspace.
• Monitor equipment, consumables, and emergency supply levels to sustain environmental health and safety standards.

• Deliver exceptional internal customer service across all branch departments.
• Maintain rigorous compliance with international, federal, and local regulatory requirements (e.g., GDP, TSA, DG, CMR).
• Drive operational excellence through continuous improvements in quality, turnaround speed, productivity, and cost efficiency.
• Adhere to all company policies and carry out other reasonable duties as requested by the Line Manager.

• Experience: 1–3 years of experience in facilities coordination, building maintenance administrative support, or property coordination—preferably within pharmaceutical, healthcare, cold-chain logistics, or regulated environments.
• Technical & Facility Systems Knowledge: Working familiarity with commercial HVAC, refrigeration/freezer units, plumbing, basic electrical systems, and Central Monitoring Systems (CMS).
• GMP & Regulatory Awareness: Prior exposure to GMP, GDP, and GDocP documentation standards is strongly preferred.
• Computer Proficiency: Strong working knowledge of Microsoft Office Suite (advanced Outlook for scheduling; Excel for compiling tracking logs, maintenance schedules, and reporting).
• Handy & Practical Skillset: Comfortable performing light, proactive repairs (e.g., changing lamps/bulbs, minor adjustments, spreading salt/ice-melt on walkways).
• Problem-Solving & Communication: Proven ability to communicate clearly with vendors and internal teams during emergencies, prioritize urgent tasks, and resolve issues methodically.
• Availability: Must be able to work a consistent full-time shift scheduled Monday through Friday between 8:00 AM and 6:00 PM, with flexibility to participate in urgent alarm-response escalations if required.

• Ability to work at a desk/computer terminal for roughly 75% of the shift.
• Ability to walk, stand, climb step stools or short ladders, bend, stoop, and lift up to 35–50 lbs during walk-through inspections and minor maintenance.

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.