Health Program Aide

The Health Program Aide in the Division of HIV Health Care will perform a variety of administrative tasks which enable staff to accomplish the mission of the AIDS Institute. Specific duties will include maintaining calendars for staff; maintaining files and documents; answering telephones; completing travel arrangements; collating and coordinating meeting materials for section/initiative-related meetings; maintaining data related to site visits; screening, mail distribution, and completing correspondence, reports, charts, and special projects. Other related duties as assigned.

Bachelor's degree in a related field; OR an Associate’s degree in a related field and one year of general office, secretarial, or administrative experience OR three years of such experience.

Proficient using software including Microsoft products (Outlook, Teams, Word, Access, Excel, PowerPoint and SharePoint) for the preparation of documents, graphs, slides, presentations and spreadsheets; at least one year of experience answering multi-line telephones for multiple staff; at least one year of experience managing calendars and scheduling meetings; at least one year of experience using virtual meeting platforms such as Zoom, Teams and Webex; at least one year of experience performing data entry and handling sensitive/confidential information.

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position will become eligible for a hybrid work schedule, with a combination of onsite and remote work, after an initial waiting period of approximately six to eight weeks, subject to satisfactory job performance, management approval and operational needs.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.