Assistant to the Managing Director & Office Manager (Full-Time / Part-Time) (m/w/d)

ASSISTANT TO THE MANAGING DIRECTOR & OFFICE MANAGER

(Full time /Part time)

The Assistant to the MD & Office Manager will be responsible for the operational management of the office and the coordination of daily activities, contributing to a working environment that is efficient, welcoming, and well-organized. Reporting directly to the Managing Director, the role will coordinate an administrative resource and act as a key point of contact for the team and for internal and external stakeholders.        

Additionally, Assistant to the MD & Office Manager will support internal communication, particularly in the dissemination of messages from the MD and the Leadership Team, and in the management of organizational communications relevant to company life.

• Manage the Manager Director’s agenda and organize meetings and appointments;

• Coordinate business trips and travel arrangements (flights, hotels, visas);

• Monitor expense reports and related administrative tasks, supporting budget tracking;

• Prepare support materials (presentations, minutes) and ensure logistical coordination;

• Provide administrative support to the Finance team or other departments when needed (e.g., processing and recording invoices and payments);

• Manage office supplies and inventory, ensuring timely procurement and replenishment's office supplies and inventory, ensuring timely procurement and replenishment.

   

• Coordinate internal communications from the MD and the Leadership Team;

• Collaborate with HR and other departments to ensure clear and consistent messaging (e.g., managing organizational communications);

• Organize and facilitate internal events (meetings, seminars, team-building activities);

• Manage the internal community by publishing and adapting content for different target audiences;

• Coordinate and organize corporate initiatives and internal activities (e.g., thematic breakfasts, company visits, morning briefs).

   

• Act as the point of contact for safety, shipments, and logistics;

• Supervise front desk operations and welcome visitors;

• Support the improvement and optimization of office spaces and daily operations;

• Assist with room setup for meetings, onboarding, and training activities (equipment, access, integration);

• Manage incoming communications (emails, calls).

 PROFILE

• Bachelor’s or master’s degree preferably in economic/humanistic field;

• Proven experience in Office Management or Executive Assistant roles;

• Excellent organizational, interpersonal, and problem-solving skills;

• Strong command of Microsoft Office Suite, especially PowerPoint;

• Fluent in German and English (French is a plus);

• Service-oriented mindset, discretion, proactivity and team spirit;

• Strong aesthetic sensitivity and attention to detail;

• Ability to work independently and manage multiple tasks simultaneously.

Hermès engages positive and passionate people who own the following requirements:

• Excellent interpersonal and communication skills, with a customer service orientation;

• Team player mentality to build meaningful relationships and ability to work autonomously;

• Availability, flexibility and dynamism to function in a high-paced environment;

• Determined to be part of a people centric retail project, for which is required vocation for human values, passion and a strong aesthetic sense.

In Hermès diversity of experience and perspectives create a better work environment, we value, ensure and believe in gender equality, welcoming individuals of all backgrounds. Joins the Human Adventure of Hermès !