Service Invoicing Coordinator

The Hiller Companies, LLC has an immediate opening for Service Invoicing Coordinator.  If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world.  Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States.  With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment.  Our team remains laser-focused on one goal - making the world a safer place.

• →Review completed jobs for accuracy, confirming that job items and ordered materials are properly included.
• →Review and adjust item source codes if necessary.
• →Confirm costs entered for job items
• →Verify all purchase orders for jobs have been received and added to job costs.
• →Confirm job salesperson and technician as reflected in completed job.
• →Create invoice and assign pricing based on customer contract.
• →Tag any items needed and place job on hold for updates.
• →Process invoices and send to accounting system.
• →Request and follow up on required documentation as needed.
• →Follow established guidelines to ensure compliance with approved standard practices.
• →Other duties as assigned. 

• High School Diploma/GED is required
• 1+ years’ experience in financial data entry and/or billing.
• Excellent written and spoken English language skills, with the ability to communicate professionally with supervisors, employees and others individually or in a team environment.
• Excellent MS Office, keyboarding and data entry skills
• Experience with JD Edwards Enterprise One or similar program preferred.
• Excellent organizational skills, superb accuracy, and attention to detail
• Ability to multi-task, prioritize and manage time effectively.
• Must have the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Strong math skills and problem solving, focusing on problem resolution rather than just problem identification. Creativity and critical thinking are required.
• Strong documentation skills. 
• Cheerful, can-do attitude
• Ability and enthusiasm to learn quickly.
• Self-motivated, high-energy, independent worker, and strong team member. 

• Must be able to sit for long periods of time.
• Must be able to effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Must be able to perform some repetitive motions while using a computer.
• While performing the duties of this job, the associate is regularly required to talk or hear.  The associate frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.