Accounts Payable (AP) Specialist (Non-inventory)

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to support high-volume invoice processing and vendor management in a fast-paced environment. This role goes beyond data entry — it requires strong communication skills, cross-functional collaboration, and the ability to navigate complex approval workflows.

The ideal candidate is highly organized, responsive, and comfortable managing large invoice volumes while maintaining accuracy and strong vendor relationships.

• Process 1,000–1,200+ invoices per month with high accuracy
• Perform 3-way matching (when applicable) and proper GL coding
• Manage invoice batching, approvals, and timely entry into the AP system
• Ensure adherence to internal approval workflows and policies
• Minimize invoice send-backs by proactively resolving discrepancies

• Support weekly payment runs (ACH, checks) and ad hoc payments
• Assist with payment batch preparation and execution
• Coordinate with internal stakeholders on urgent or escalated payments

• Reconcile vendor statements and resolve outstanding items
• Support month-end close activities, including accruals and reporting
• Ensure all AP transactions are recorded accurately and timely

• Follow internal controls and approval matrices (based on GL coding, not vendor-based)
• Ensure compliance with company policies and audit requirements
• Identify opportunities to improve AP processes and efficiency

• 1–3+ years of Accounts Payable or related accounting experience
• Experience in high-volume invoice processing environments
• Strong understanding of AP processes, including matching, coding, and reconciliations
• Excellent attention to detail and accuracy

• Strong written and verbal communication skills
• Ability to collaborate across multiple teams and stakeholders
• Proactive problem-solving and ownership mindset
• Ability to prioritize and manage competing deadlines in a fast-paced environment

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