Tender and Quotation Specialist 80 – 100% (f/m/d)

Switzerland·Zürichmid

Other

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Quick Summary

Overview

Location:Zurich, Zurich,

Technical Tools

Other

Zurich, Zurich, Switzerland

2026-05-11

HITACHI ENERGY LTD

Engineering & Science

Full time

What We Offer

~1 min read

✓Analyze Request for Quotations (RFQs), and other tender documents to understand client requirements, scope of work, and technical specifications with alignment with the Sales team

✓Collaborate with sales, engineering, legal, and other internal departments to gather necessary information, technical details, and cost estimates for tender submissions

✓Develop comprehensive and well-structured tender and quotation documents, including technical proposals, drawings, commercial offers and supporting documentation

✓Ensure all submissions are accurate, complete, and meet the specified deadlines and submission protocols

✓May participate in pre-bid meetings, client clarifications, and negotiations as required

✓Maintain a systematic record of all tender activities, submissions, and outcomes, for quotations and order checklists preparation and handover

✓Continuously improve tender processes and documentation templates to enhance efficiency and quality

✓Coordinate with internal stakeholders for optimal solutions. Proactively maintain clear and structured communication with customers and the internal teams throughout the tendering process

Technical (vocational, such as apprenticeship) or commercial education background
Minimum of 3 years of administrative/business experience in tendering activities, quotation preparation and price calculation, or bid coordination, internal sales support, or project management within an industrial or technical environment
Proven experience in formulating accurate bids and quotations
Strong understanding of tender processes, contractual terms, and commercial aspects
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with tender management software or CRM systems
Strong analytical and problem-solving skills, with keen attention to details and solution-driven approach
Fluency in English is required; proficiency in German and other languages is a plus