Senior Administrative Partner, Design

HP IQ is HP’s new AI innovation lab. Combining startup agility with HP’s global scale, we’re building intelligent technologies that redefine how the world works, creates, and collaborates.

We’re assembling a diverse, world-class team—engineers, designers, researchers, and product minds—focused on creating an intelligent ecosystem across HP’s portfolio. Together, we’re developing intuitive, adaptive solutions that spark creativity, boost productivity, and make collaboration seamless.

We create breakthrough solutions that make complex tasks feel effortless, teamwork more natural, and ideas more impactful—always with a human-centric mindset.

By embedding AI advancements into every HP product and service, we’re expanding what’s possible for individuals, organisations, and the future of work.

Join us as we reinvent work, so people everywhere can do their best work.

HP IQ is looking for a highly organized, detail-oriented Senior Administrative Partner to provide executive-level support to our SVP, Design & Innovation while also providing operational support to the Design team. In this role, you will act as a strategic partner to SVP, Design & Innovation by managing priorities, anticipating needs, and executing with precision, while also keeping all operational processes for the Design Team running smoothly. This role collaborates closely with the Chief of Staff and builds strong relationships to communicate and work effectively across the organization.

Our ideal candidate is someone who is excited to make things happen, has a fastidious attention to detail, thrives in bringing structure to fast-paced environments, enjoys being part of a team and is genuinely motivated by this work. 

• →Manage complex calendars, scheduling, and prioritization for HP IQ’s SVP, Design & Innovation; independently prioritize and make decisions to resolve scheduling conflicts 
• →Prepare expense reports, route vendor invoices and purchase orders for approval, book and manage travel
• →Anticipate needs to proactively resolve scheduling or logistical conflicts
• →Act as a liaison representing SVP across teams (Design, Engineering, Finance, HR, etc) internally at HP IQ and across the HP organization
• →Develop a strong partnership with Chief of Staff and collaborate on day-to-day operations and projects, build relationships with EA’s across HP for efficient scheduling
• →Collaborate with Senior Design Producers on a regular basis to support the daily operations of the Design team 
• →Lead/Co-lead special projects or initiatives as assigned including team events and off-sites 
• →Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• →Bring structure and clarity to ambiguous or fast-paced situations

• Bachelor's degree or equivalent experience
• 5+ years in an administrative role or program management role
• Experience with managing multiple calendars
• Availability some nights and weekends, as needed

• Experience working with and supporting creative teams
• Meticulous attention to detail and accuracy in execution, even under pressure
• Highly organized with excellent time-management skills
• Clear written and spoken communicator, demonstrates emotional intelligence
• Strong ability to anticipate needs and problem solve quickly and effectively
• Experience providing project management support on high-priority projects
• Excellent collaboration and customer service skills
• Proven ability to work in a fast-paced, dynamic team environment 

Salary: $110,000- $150,000

HP IQ is HP’s new AI innovation lab, building the intelligence to empower humanity—reimagining how we work, create, and connect to shape the future of work.

• Innovative Work
  Help shape the future of intelligent computing and workplace transformation.
• Autonomy and Agility
  Work with the speed and focus of a startup, backed by HP’s scale.
• Meaningful Impact
  Build AI-powered solutions that help people and organisations thrive.
• Flexible Work Environment
  Freedom and flexibility to do your best work.
• Forward-Thinking Culture
  We learn fast, stay future-focused, and imagine what comes next—together.

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

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