Purchase Manager - Fashion (Retail Apparel)

HRSI is leading an executive search on behalf of a premium retail apparel & fashion brand operating in Pakistan, Dubai and KSA. The brand has an international presence in US, UK and Canada as well.

Position Overview: The Purchase Manager is responsible for end-to-end centralized procurement across the organization, covering General Purchases and Fabric & Trims. The role ensures cost-effective sourcing, timely availability, vendor reliability, and optimal credit terms, aligned with the company's operational scale and growth strategy.

This position plays a strategic and operational role, maintaining close relationships with vendors and service providers, developing new supplier bases, negotiating competitive rates, and enforcing zero-budget buying principles without compromising quality or timelines.

A. Services Procurement (in coordination with Administration)

Manage procurement of all service-based requirements, including but not limited to:

• Civil works (construction, renovation, structural repairs)
• Carpenter works and interior fixtures
• Electrical works (wiring, panels, lighting, generators)
• Plumbing and drainage works
• Mechanical and repair & maintenance services
• AC installation, repair, maintenance
• Annual maintenance contracts (AMCs)
• Cargo, logistics, courier, pick and drop, and transportation services (for service contracts, administration will manage execution)

Ensure:

• Competitive service rates aligned with market benchmarks
• Clear scope definition, BOQs, and service deliverables
• On-time completion with cost and quality control

B. Material Procurement (General Category)

Oversee procurement of all general and operational materials, including:

• Office supplies and stationery
• Housekeeping and cleaning materials
• Refreshments and pantry items (tea, milk, sugar, kitchen supplies)
• Electrical materials (fans, lights, switches, cables)
• IT equipment (computers, laptops, accessories, peripherals)
• Furniture, fixtures, tools, and maintenance materials
• Construction-related materials (cement, tiles, fittings, sanitary ware, etc.)

Ensure:

• Centralized ordering to eliminate duplication and leakage
• Cost-effective sourcing and standardization of items
• Inventory control coordination with admin and stores

A. Fabric Procurement

Responsible for sourcing and procurement of all fabrics, including:

• Local (Khaddi) fabrics
• Imported fabrics (including all China fabrics)
• Seasonal and collection-specific fabrics

Ensure:

• Competitive pricing without compromising quality
• Alignment with design, merchandising, and production timelines
• Vendor reliability, consistency, and scalable capacity

B. Accessories, packaging material & Trims Procurement

Manage procurement of all embellishment and accessory materials, including but not limited to:

• Kat Dana
• Tilla
• Ticky Stones
• Gota
• Beads, pearls, sequins, stones, and other trims

Ensure:

• Quality consistency for luxury and couture standards
• Waste control through smart buying and consumption planning
• Timely availability aligned with production schedules

• Develop and maintain strong long-term relationships with vendors and service providers
• Identify, evaluate, and onboard new vendors aligned with company scale and growth
• Negotiate:
• Best possible rates
• Favorable credit terms
• Reliable delivery timelines
• Maintain vendor performance records and periodic evaluations

• Enforce zero-budget buying discipline through:
• Advance planning
• Rate negotiations
• Credit-based purchasing
• Prevent emergency, ad-hoc, or unauthorized buying
• Identify cost-saving opportunities without compromising operational efficiency
• Support management with cost analysis and purchase insights

• Fully implement and control centralized purchasing across all departments
• Ensure no purchases are made outside approved procurement channels
• Coordinate closely with:
• Central Planning
• Admin
• Production
• Merchandising
• Finance
  
• Maintain compliance with SOPs and proper documentation, approvals, and audit trails

Key Skills & Competencies

• Strong negotiation and commercial acumen
• Deep understanding of services and general consumables procurement and fabric sourcing
• Vendor development and relationship management expertise
• Cost control and budget discipline mindset
• Ability to manage high-volume, multi-category procurement
• Strong coordination and follow-up skills
• Ethical, transparent, and process-driven approach