Bookkeeper - AP/AR & Billing Operations (006-1328)

Our client is a U.S.-based private security and protection company providing specialised security solutions to individuals, families, executives, organisations, and high-profile clients. The business operates across multiple areas of security, including personnel, training, technology, and protective services, with an international operational footprint 

We’re looking for an experienced Bookkeeper to manage day-to-day accounts payable and receivable, invoicing, and reconciliation for a growing security and personal protection company with multiple brands.

This is an important role within the business, with responsibility for ensuring billing activity is accurately captured, invoices are deployed on time, and outstanding payments are properly tracked. The ideal candidate is highly organised, detail-oriented, and confident working independently without needing constant supervision or hand-holding.

• →Manage day-to-day Accounts Payable (AP) and Accounts Receivable (AR) activities.
• →Review ClickUp activity to identify completed work and billing activity.
• →Prepare and deploy accurate client invoices based on activity recorded in ClickUp.
• →Monitor accounts receivable and maintain accurate invoice and payment records.
• →Track outstanding invoices and follow up on aged receivables as required.
• →Perform regular bank and account reconciliations, identifying and resolving discrepancies.
• →Review billing information across multiple brands and ensure transactions are correctly recorded.
• →Maintain accurate and up-to-date bookkeeping records.
• →Identify invoicing, reconciliation, or data discrepancies and proactively resolve them.
• →Work with relevant team members to clarify billing information where required.
• →Help maintain consistent and reliable finance processes as the business continues to grow.
• →Provide visibility to the CEO on outstanding invoices, discrepancies, and other relevant bookkeeping matters

• Proven experience as a Bookkeeper, ideally with hands-on AP, AR, invoicing, and reconciliation experience (at least 3 years) 
• Strong attention to detail and a high level of accuracy.
• Experience managing invoicing and accounts receivable/aging.
• Comfortable reviewing operational or project-management data and translating it into accurate billing.
• Strong problem-solving skills and the ability to identify errors before they become issues.
• Highly organised and able to manage multiple priorities independently.
• Self-directed and proactive — able to take ownership of responsibilities without needing constant guidance.
• Strong communication skills and confidence in raising discrepancies or asking the right questions.
• Comfortable working across different software platforms and learning new systems quickly.
• Experience working with remote teams is an advantage.

The business currently works across:

• ClickUp – program management and primary source for billing activity
• Notion – internal source of truth and documentation
• Asana – media and content scheduling
• DocuSign
• Upwork

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)