Construction Admin Assistant (008-01418)

• →Tender Administration
• →Track tender opportunities from initial enquiry through to submission, maintaining accurate records, documentation, and deadlines.
• →Follow up on outstanding information and help ensure tender documents are complete and submitted on time.
• →Logistics and Deliveries
• →Monitor project delivery schedules and coordinate with the China team and site contacts to ensure materials arrive at the correct location and on schedule.
• →Maintain delivery records, follow up on logistics arrangements, and communicate updates or potential delays.
• →Document Control and Compliance
• →Maintain organised, up-to-date project files and ensure documents are easy to locate when needed.
• →Follow up with subcontractors for required safety and compliance documentation before work begins, tracking outstanding requirements.
• →General Administrative Support
• →Manage email correspondence and follow up with clients, suppliers, and subcontractors on outstanding tasks.
• →Monitor the company owner’s email inbox and respond on their behalf when they are unavailable, ensuring timely and professional communication.
• →Assist with research, document preparation, data entry, and other administrative tasks as required.
• →Keep the operations lead informed of progress, pending actions, and issues requiring attention.
  

• Proven experience in the construction industry, with a background in construction administration, project coordination, or a similar support role preferred.
• Strong administrative and organisational skills, with the ability to maintain accurate records, manage project documentation, and keep information organised and accessible.
• Excellent written English and communication skills, with the ability to draft professional email responses and exercise sound judgment when responding on behalf of the client.
• Good attention to detail when handling tender records, delivery schedules, project files, and subcontractor documentation.
• Ability to manage multiple priorities, track deadlines, follow up on outstanding tasks, and ensure assigned responsibilities are completed on time.
• Strong written and verbal English communication skills, with the ability to communicate professionally with clients, suppliers, subcontractors, and internal teams.
• Comfortable coordinating with different stakeholders, including overseas teams and construction site contacts, to obtain information and keep tasks moving.
• Proactive and self-motivated, with the ability to work independently, take ownership of assigned tasks, and seek clarification when needed.
• Proficient in Microsoft Office, particularly Word and Excel, for document preparation, recordkeeping, and maintaining trackers.
• Familiarity with Microsoft Outlook and WhatsApp for email communication and day-to-day coordination.

• Microsoft Outlook, Word, Excel
• WhatsApp

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)