Franchise & Property Coordinator (008-01384)

Franchise Development Support

• →Maintain franchise pipelines, candidate trackers and opportunity trackers.
• →Maintain LeaseEagle/ProLease data and ongoing franchise administration following the initial data cleanse.
• →Maintain franchise renewal, expiry, option, rent review and other key-date trackers.
• →Coordinate franchise applications, NDAs, interviews, approvals and related documentation.
• →Prepare and maintain complete franchisee files, ensuring all required documentation is in place.
• →Coordinate administration for new stores, resales, renewals and settlements.
• →Follow up outstanding actions with franchisees and internal teams to keep processes moving.
• →Prepare weekly and monthly pipeline reports and meeting updates.

Leasing & Property Support

• →Maintain LeaseEagle/ProLease data and ongoing lease administration following the initial data cleanse.
• →Maintain lease renewal, expiry, option, rent review and other key-date trackers.
• →Upload and maintain lease documents, landlord correspondence and property records.
• →Assist with new-site administration, due diligence packs and approval documentation.
• →Coordinate landlord documentation and follow up outstanding leasing actions.

Design & Construction Support

• →Maintain and support refurbishment and closure trackers.
• →Coordinate and file plans, quotes, approvals, permits and other project documentation.
• →Assist with purchase orders, invoice tracking and project cost administration.
• →Follow up with suppliers and contractors regarding outstanding documentation and project actions.
• →Support handover and store-opening administration, including close-out documentation.

General / Shared Support

• →Maintain accurate data across systems to improve consistency between Franchise, Property and Finance.
• →Assist with document filing, reporting and general administration.
• →Provide additional support for agreed Finance, IT and Payroll data-cleansing and administrative projects when Franchise & Leasing workload allows.

• Experience in franchise, leasing, property, or related administration, with the ability to manage documentation, trackers, key dates and follow-ups.
• Strong organisational skills and the ability to manage multiple tasks, deadlines and priorities accurately.
• High attention to detail when maintaining records, documentation and business data.
• Experience coordinating administrative processes across multiple stakeholders, including internal teams, franchisees, landlords, suppliers and contractors.
• Strong follow-up skills, with the ability to proactively track outstanding actions and keep processes moving.
• Experience maintaining structured data and records across business systems; experience with LeaseEagle and/or ProLease is highly regarded.
• Strong written and verbal communication skills, with the ability to communicate professionally with a range of stakeholders.
• Experience supporting reporting, data cleansing, document management and general administrative activities.
• Ability to work independently, manage competing priorities and provide reliable administrative support across Franchise, Leasing, Property, Design and Construction functions.

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)