Job File Coordinator - Project Coordinator

In-Mishawaka-mid

Project & Program ManagementProject Coordinator

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Quick Summary

Key Responsibilities

Monitor active jobs, track progress, and ensure project files are accurate and up to date. Coordinate with the team: Work closely with field crews, managers,

Technical Tools

Project & Program ManagementProject Coordinator

Benefits:

Health insurance
Opportunity for advancement
Paid time off
401(k)
Competitive salary

SERVPRO® | Full-Time | Monday–Friday

Are you organized, detail-oriented, and great at keeping people and projects on track?

SERVPRO is looking for a Job File Coordinator to join our team. This position plays an important role in keeping restoration projects organized, customers informed, and work moving efficiently from start to finish.

If you enjoy solving problems, communicating with people, and making sure the details don't fall through the cracks, this could be a great opportunity for you.

What You'll Do

Keep projects organized: Monitor active jobs, track progress, and ensure project files are accurate and up to date.
Coordinate with the team: Work closely with field crews, managers, and office personnel to keep projects moving forward.
Communicate with customers: Provide updates, coordinate information, and maintain professional communication with customers and insurance representatives.
Review documentation: Check project photos, forms, estimates, and other records for accuracy and completeness.
Support scheduling: Help coordinate daily work orders, project priorities, and upcoming service appointments.
Support billing: Help prepare completed projects for invoicing by ensuring all required documentation is accurate and complete.
Solve problems: Identify missing information, follow up with the right people, and help prevent unnecessary delays.

What We're Looking For

Strong organizational skills and attention to detail.
Excellent written and verbal communication.
Confidence using computers, software, and digital tools.
Ability to manage multiple projects and changing priorities.
A proactive attitude and willingness to follow through.
Previous office administration, project coordination, or customer service experience.
Experience in restoration, construction, insurance, or claims administration is a plus, but not required.

What We Offer

Competitive hourly compensation.
Paid training and professional development.
Opportunities for career advancement.
A collaborative, team-oriented work environment.
The opportunity to make a meaningful difference for customers recovering from property damage.

Schedule

Full-time, Monday through Friday, with working hours generally between 7:00 AM and 5:00 PM. Some schedule flexibility will be required based on business needs.

Ready to Join Our Team?

We're looking for someone who takes pride in their work, communicates well, and enjoys bringing organization to a busy environment.

Apply today and help us keep our customers and projects moving forward.

Each SERVPRO franchise is independently owned and operated.

All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.