Construction Project Coordinator – Commercial Construction (Remote)

Intelus Agency is seeking an experienced Construction Project Coordinator to support an established commercial construction, renovation, and facility maintenance company serving the Twin Cities and surrounding communities in Minnesota and Wisconsin. This part-time remote opportunity focuses on implementing, organizing, and maintaining project management processes using Contractor Foreman.

Working directly with the client's internal team and reporting to the President, you will help establish consistent documentation, improve administrative workflows, and keep multiple construction projects organized and up to date. This is a long-term opportunity for a proactive professional who enjoys taking ownership of systems, improving operational efficiency, and supporting a growing construction business.

Schedule: Part-time, approximately 20 hours per week, with potential to increase hours as responsibilities grow. Consistent availability during agreed working hours, with overlap during U.S. Central Time business hours, is required.

• →Contractor Foreman Management: Support software implementation, configure project templates and workflows, organize existing and new projects, and maintain accurate project information and statuses.
• →Construction Project Administration: Maintain project files, schedules, contracts, proposals, drawings, photographs, purchase orders, change orders, and other essential documentation.
• →Daily Project Monitoring: Review daily logs, employee time entries, open work orders, and project updates to identify missing information and ensure records remain current.
• →Team Coordination: Proactively follow up with project managers, field personnel, and internal team members regarding outstanding documentation, approvals, and project requirements.
• →Financial Documentation Support: Track purchase orders and approved change orders, organize subcontractor invoices, and prepare completed project documentation for invoicing and closeout.
• →Workflow Optimization: Develop and maintain standardized administrative procedures, improve documentation processes, and identify opportunities to reduce manual administrative work.
• →Management Reporting: Provide regular updates on project statuses, outstanding items, and administrative priorities while independently coordinating multiple active projects.

• 2–5 years of relevant experience in construction administration, project coordination, or construction project management support.
• Experience using construction project management software, with Contractor Foreman experience required.
• Knowledge of construction documentation, including purchase orders, change orders, contracts, invoices, daily logs, and project closeout requirements.
• Proficiency in Microsoft Office, Excel, Outlook, and digital document management.
• Experience coordinating multiple projects, maintaining project records, and developing standardized administrative workflows.

• Strong organizational skills, attention to detail, and the ability to manage competing priorities with minimal supervision.
• Professional English communication skills, proactive follow-through, and accountability when coordinating with internal teams.

• A self-directed professional who identifies missing information, follows up independently, and takes ownership of assigned responsibilities.
• A process-oriented individual who enjoys creating consistency, maintaining accurate records, and improving administrative efficiency.
• A dependable coordinator comfortable supporting multiple construction projects and collaborating with U.S.-based teams. 
• Previous experience with commercial construction or facility maintenance companies is advantageous.

Candidates applying for this role should have a reliable home office setup, stable internet connection, and the ability to maintain consistent availability during the required working hours.

Successful candidates communicate proactively, meet deadlines, and take ownership of responsibilities while working remotely.

Candidates must also be willing to complete a background check as part of the selection process.

Our client is an established commercial construction, renovation, and building services company serving the Twin Cities and surrounding communities, with operations extending across Minnesota and Wisconsin. The company emphasizes lasting client relationships beyond individual projects and is strengthening its internal project management systems to support consistent documentation, operational efficiency, and continued business growth.

If you meet the requirements outlined above and are interested in this opportunity, please complete our quick application form by uploading your resume and submitting a short 1-minute introduction video.

In your video briefly share:

• Your professional background

• The types of work you specialize in

• Why this opportunity interests you

We will review applications and contact qualified candidates regarding next steps.