Confidential Records Disposal Assistant

The Confidential Records Disposal Assistant collects confidential paper from designated secure shredding receptacles and transfers the material to approved shredding equipment or secure destruction containers. The position supports the organization’s privacy, records-management, and workplace-safety practices while performing a focused weekly service for assigned healthcare-office locations.

At Advocates, we provide comprehensive services for people facing developmental, mental health, or other life challenges. 

We’re a nonprofit, mission-driven organization with a person-centered approach, empowering the individuals we support to make choices, build independence, and live full, meaningful lives. Our work is rooted in respect, compassion, and inclusion, and we envision a world where individual differences are appreciated and celebrated. 

At Advocates, we value the ideas, experiences, and contributions of employees and are committed to fostering a supportive, welcoming culture where everyone can grow and thrive.

• →Empty designated confidential-document receptacles according to the assigned schedule and route.
• →Keep confidential material under control during collection, transport, and disposal, and avoid reading, reviewing, sorting, or discussing document contents.
• →Transfer collected material only to organization-approved shredding equipment or locked secure-destruction containers.
• →Operate shredding equipment in accordance with manufacturer instructions and organizational safety procedures, if assigned.
• →Immediately report an unsecured receptacle, spill, suspected disclosure, misplaced record, equipment problem, or other privacy or safety concern to the assigned supervisor.
• →Complete any required collection or destruction log accurately and promptly.
• →Maintain the collection and shredding areas in a clean, orderly, and hazard-free condition.

• High school diploma, GED, or equivalent experience preferred.
• Ability to maintain strict confidentiality and follow written procedures.
• Dependability, punctuality, and ability to work independently with limited supervision.
• Ability to recognize and promptly report privacy, security, equipment, and safety concerns.
• Ability to complete required privacy, confidentiality, and safety training.
• Careful handling of sensitive materials and strong attention to detail.
• Ability to follow an established route, schedule, and chain-of-custody process.
• Basic organizational and time-management skills.
• Professional judgment and discretion in a healthcare-office environment.
• Access to confidential information is limited to what is necessary to perform assigned duties. The employee must not inspect, retain, copy, photograph, remove, or disclose any confidential material.
• The employee must follow all applicable organizational privacy, confidentiality, records-retention, secure-destruction, information-security, and safety policies, including requirements applicable to PHI and PII.
• The employee must immediately report any actual or suspected loss, misdirection, unauthorized access, or disclosure of confidential material through the organization’s required reporting channel.
• Driver’s License and reliable transportation to travel between work sites.

Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.