Senior Finance Associate

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants. 

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

Under the overall supervision of the Chief of Mission (CoM) in Caracas and direct supervision of the Resources Management Officer; and, in collaboration with relevant units in the Mission, the successful candidate will be responsible and accountable for supporting the resources management functions in the Mission.

• Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff.

• Prepare budget, accounting, financial, statistical reports and other reports as required

• Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.

• Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters.

• Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.

• Monitor compliance with financial policies, procedures, rules and regulations.

• Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.

• Provide regular and ad hoc financial information to support informed financial decision making.

• Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.

• Manage and prepare the payroll by executing validity checks on monthly payroll results.

• Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.

• Prepare draft responses or respond to audit queries and follow up on audit recommendations.

• Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.

• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.

• Perform such other relevant duties as maybe required.

• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience; or,
• High School diploma with seven years of relevant experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

• Attention to detail, ability to organize paperwork in a methodical way; 

• Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

   

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in Spanish are mandatory. English is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

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  IOM only accepts duly completed applications submitted through the IOM e-Recruitment system

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  Only shortlisted candidates will be contacted.

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  Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

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   IOM does not charge a fee at any stage of its recruitment process.

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   This vacancy is only available for local citizens or foreigners with right of residence and right to work in the country.

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  For further information and other job postings, you are welcome to visit our website:  IOM Careers and Job Vacancies