Special Vacancy Notice: Senior Project Associate (Porto Velho/RO)

Context:

Under of the overall supervision of the Chief of Mission (CoM) and the direct supervision of the National Project Officer, and, in collaboration with relevant units at Country Office (CO), the incumbent will be responsible for the coordination of IOM Brazil office activities in Porto Velho(RO) in response to the migratory flow in the border with Venezuela. In particular the person will be responsible for:

Responsibilities and Accountabilities

1. Assist in the planning, coordination, implementation and monitoring of project activities. 

2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties. 

3. Monitor budget implementation and propose adjustments as necessary. 

4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.

5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures. 

6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.

7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops. 

8. Respond to complex information requests and inquiries; set up and maintain files/records. 

9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.

10. Monitor work of implementing partners and report any non-compliance to the supervisor. 

11. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects. 

12. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned 

13. Perform other related duties as assigned

Required Qualifications and Experience

EDUCATION

• School diploma with six (6) years of relevant experience; or,

• Bachelor’s degree in political or social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four (4) years of relevant professional experience.

   

EXPERIENCE

• Experience in liaising with Brazilian Government agencies, national/international institutions, United Nations Agencies and non-governmental organizations. 

• Good knowledge of project management, monitoring and evaluation principles and practices.

• Experience in team coordination/supervision

• Experience in working with migrants, refugees, internally displaced persons, and other vulnerable groups; and, 

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

LANGUAGES

IOM’s official languages are English, French and Spanish.

REQUIRED

For this position, fluency in Portuguese and Spanish is required (oral and written)

DESIRABLE

Working knowledge in English is a distinct advantage

SKILLS

• Works effectively with local authorities, stakeholders, and beneficiaries

• Excellent organization skills; analytical and creative thinking

• Excellent interpersonal and communication skills

• Excellent team management and coordination competency

• Proven ability to work with limited supervision

COMPETENCIES

The incumbent is expected to demonstrate the following competencies:

VALUES

       Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

       Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

       Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

CORE COMPETENCIES

       Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

       Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

       Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

       Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

       Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES

Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

NOTES

 appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.