Payroll Specialist- A/R duties

IPG Photonics is revolutionizing the laser industry as the pioneering developer and leading producer of fiber lasers and amplifiers. Headquartered in Marlborough, MA, IPG has over 4,800 employees in more than 25 locations around the world. We aspire to work together with our employees and customers to apply light in ways that improve life.  

Our mission is to develop innovative laser solutions to make the world a better place. To accomplish this mission, we are committed to attracting and retaining the best talent and an engaged and thriving workforce that drives a sustainable future for our company and society.

Working at IPG Photonics you can expect challenging projects, a motivating and friendly environment, and competitive benefits.

Primary responsibilities include a strong emphasis on payroll, account reconciliation, financial analysis, reporting, accounts receivable support, and processing employee expense reports.

• → Process bi‑weekly payroll for approximately 150 employees, including timecard review, pay‑rate changes, payroll registers, and issuing checks and direct deposits. Full payroll processing typically spans two days. Additional payroll processing may be added as new companies are established.
• →Handle occasional off‑cycle payroll items such as equity vesting, bonuses, and other one‑time adjustments.
• →Prepare monthly, quarterly, and year‑end account reconciliations.
• →Prepare journal entries as needed.
• →Conduct regularly scheduled and ad‑hoc financial analysis and reporting.
• →Support accounts receivable functions, including check deposits, assisting with bank deposits, processing customer credit cards and retrieving customer invoices.
• →Process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement.
• →Perform additional accounting duties as assigned.
• →Adhere to company policies and strict processing deadlines

• →BS degree in Accounting or an equivalent combination of education and experience.
• →3+ years of experience in a similar accounting or payroll role.
• →Experience with payroll processing, time and attendance systems, timecards, payroll registers, and file maintenance.
• →Strong analytical skills with the ability to interpret and reconcile financial data.
• →Exceptional attention to detail and organizational skills.
• →Ability to manage multiple priorities in a fast‑paced environment.
• →Strong and accurate data‑entry skills.
• →Ability to work independently while maintaining accuracy and meeting deadlines.
• →Strong communication skills.
• →Proficiency in Microsoft Office, particularly Word and Excel.

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