Admissions Assistant

• →Serve as the primary point of contact for students, visitors, and community members through the campus information desk.
• →Greet and register campus guests, verify purpose of visit, and direct individuals to appropriate departments.
• →Maintain good public relations and a professional image for the services that are provided through the office.
• →Answer telephone and greet visitors by transmitting requested information, document messages, and route information to appropriate personnel.
• →Receives incoming mail and prepares outgoing mail.
• →Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops including follow-up as needed.
• →Assist with the planning of admissions and enrollment events, meetings, and conferences including facility reservations and set-up, catering arrangements, audio-visual requests, securing overnight rooms, reservation lists, and nametag creation.
• →Coordinate travel arrangements and reservations as needed.
• →Order office and event supplies.
• →Process financial documents (check requests, purchase requisitions, travel, etc.) and ensure timely completion.
• →Proof admissions printed and electronic documents.
• →Maintain privacy and FERPA compliance.

• → Provide cross‑trained backup coverage for the Enrollment Center during peak periods, staff absences, or high‑volume student traffic.
• →Assist Enrollment staff with overflow tasks such as student intake, document processing, and appointment scheduling when needed.

Hiring Range:

• →This role is budgeted between $16.00 and $17.00 per hour based on experience and qualifications.

Work Hours:  

• →Typical business work hours, may be adjusted during peak times.

• An Associate's degree is required.
• Excellent computer skills and knowledge of spreadsheets and word processing required.
• Must be able to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.  

•  Experience with Banner SIS, Salesforce CRM, and Microsoft Office suite, including Word, Excel, Outlook and Forms

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)