Office Administration Team Lead

Are you an operational lead who loves creating order out of chaos and making an office feel like a place people actually want to be? Do you know that a great workplace doesn't happen by accident, but is built through clear ownership, sharp attention to detail, and a focus on keeping people unblocked?

• →Lead and coordinate the day-to-day operations of the Belgrade office and ensure a smooth, comfortable workplace experience for employees.
• →Lead the local Office Administration team, coordinating workloads and allocating tasks and responsibilities effectively.
• →Support team onboarding and professional development, provide regular feedback, and manage team performance.
• →Manage relationships with the landlord, building management, office suppliers, contractors, and other external service providers.
• →Oversee office maintenance, repairs, workplace improvements, supplies, and inventory.
• →Oversee office-related expenses, invoices, and budget tracking, and support budget planning and forecasting.
• →Identify operational risks and improvement opportunities, and proactively propose solutions.
• →Coordinate office events and local employee initiatives together with relevant internal teams.
• →Ensure local office processes, including health, safety, and fire, comply with company policies and applicable local requirements.

• Comfort taking full ownership of operational areas and figuring things out independently.
• A practical, hands-on, and proactive approach to problem-solving and space management.
• A strong focus on clarity, order, and helping others do their best work.
• The ability to lead with empathy, delegate effectively, and support team development.
• Confidence managing changing priorities and keeping projects moving forward.
• A thoughtful approach to building a welcoming, productive workplace culture.
• Strong communication skills and the ability to work effectively with different internal and external stakeholders.

• Solid experience in office management, workplace operations, or administration.
• Experience leading or coordinating a team.
• The proven capability to handle office budgets, invoices, and supplier contracts.
• Experience managing external vendors, landlords, and service providers.
• Good organizational and project management skills, with strong attention to detail.
• The ability to manage workplace projects, space changes, and operational initiatives.
• The ability to ensure compliance with local health, safety, and administrative requirements.
• Fluency in English and Serbian.