Asset Lifecycle Management (ALM) Administrator

The Asset Lifecycle Management Administrator is responsible for data entry to our Computerized Maintenance Management Software (CMMS).  This role is vital to data management in the CMMS and facilitating communication to the end users.  Systematic tracking, installation, and removal of laboratory equipment throughout their entire lifecycle, from acquisition through deployment, maintenance, relocation and final disposal are some of the details that will go into the CMMs.  The ALM administrator supports scheduling, reporting, and logistical support to the Project Manager, serving as the operational link between research staff, facilities, and vendors.

• →Create, process, review and close out work orders for Move, Add, Change (MAC) activity in the CMMS.
• →Maintain accurate, up-to-date asset records, including location, condition, and status, throughout the asset lifecycle (installation to retirement).
• →Audit CMMS data regularly for completeness and accuracy; correct discrepancies promptly.
• →Generate recurring status reports on work orders, asset conditions, and maintenance activity for management and the Project Manager.
• →Oversee the entire lifecycle of lab assets, including acquisition, installation, usage, scheduled maintenance, and final disposal or redevelopment inside of CMMS.
• →Maintain accurate and up-to-date records of all laboratory assets, tracking location, condition, and usage via asset management software and technologies (e.g., RFID).
• → maintain comprehensive documentation and prepare necessary compliance and performance reports for management.
• →Monitoring Capital purchasing for asset requisition requests asset requisition systems.  To anticipate incoming equipment for labs.  Work closely with research staff, facility management, and vendors to facilitate asset management processes and respond proactively to operational needs.

Required

• Bachelor’s degree in Life Sciences, Engineering, Laboratory Technology, Business Administration, or related field (or equivalent experience).
• 2+ years’ experience in laboratory operations, asset management, or facilities administration, ideally in an R&D or regulated environment.
• Experience with working in a database tool: Computerized Maintenance Management System (CMMS)

Preferred

• Nice to have…proficiency with asset management software, inventory control technologies (RFID, barcode systems), and electronic recordkeeping.
• Strong organizational and project management skills; detail-oriented with excellent time-management abilities.
• Working knowledge of laboratory equipment and regulatory requirements (e.g., GLP, GMP, ISO).
• Effective communicator, both verbally and in writing; able to interact with technical staff, management, and vendors.
• Demonstrated ability to analyse processes, identify improvement opportunities, and implement solutions.

• Laboratory, office, and facility settings; may include occasional lifting or moving of equipment/supplies.
• Ability to conduct walk-throughs and site assessments.
• Able to lift up to 50lbs

• High attention to detail and data accuracy
• Communicated, communicate, communicate
• Proactive in process optimization and regulatory compliance
• Strong collaborative and interpersonal skills
• Focused on safety, efficiency, and continuous improvement

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.