Event Planner

The Meeting and Event Planner will lead the planning and execution of internal and external events, delivering exceptional experiences that exceed client expectations. This client-facing role requires outstanding customer service, strong communication skills, and the ability to manage site-level programs while collaborating cross-functionally with Workplace Services, Security, Health & Safety, and Space Planning teams. This role will design and produce events that bring together executives, partners, customers, and employees in a fast-paced, high-tech environment.

• →Serve as Event Lead for all site-level programs including customer meetings, executive receptions, nonprofit events, intimate dinners, town halls, and employee activations
• →Demonstrate expertise in executing high-profile events with senior executive participation, including C-Suite level clients
• →Consult with clients to determine event needs such as space, physical set-up, AV and technical requirements, catering, and event support
• →Own pre-event, onsite, and post-event logistics; manage all event timelines, communications, and organizational details
• →Maintain calendar for internal event spaces; manage intake through event management applications and ticketing systems
• →Source, coordinate, and manage vendor relationships (caterers, agencies, furniture, AV providers, facilities staff)
• →Execute nonprofit events with external clients and vendors; support nonprofit event queue
• →Provide information and direction to vendors and service providers to ensure excellent coordination and execution
• →Manage COI (Certificate of Insurance) tracking, obtaining, and stakeholder notifications
• →Specify staff requirements and coordinate their activities
• →Consistently deliver high standards of care during events, exceed client expectations, and anticipate needs
• →Propose ideas to improve services and event quality; continuously research innovative and creative event options
• →Ensure compliance with insurance, legal, health and safety obligations; uphold brand standards and Global Security/Safety policies
• →Collect feedback from business line stakeholders and client attendees to integrate into continuous improvement efforts
• →Track event statistics and produce ad hoc reporting as needed
• →Support team members during parental leave, PTO, or capacity gaps when needed
• →Uphold team playbooks and standard operating procedures
• →Plan and execute multiple events simultaneously in a strict deadline-centric environment
• →Engage in a culture of continuous improvement and innovation by adopting best practices and new tools
• →Follow established escalation and incident reporting procedures
• →Complete all tasks and projects as directed with timely delivery based on deadlines

• High School Diploma or GED equivalent
• 5+ years of event coordinator/management experience planning customer-centric events in a B2B, high-tech, fast-paced environment
• Proven leadership skills with ability to manage multiple priorities and deliver results
• Excellent time management and verbal/written communication skills with ability to communicate professionally and proactively address client needs
• Exceptional customer service skills with a passion for hospitality
• Highly personable and customer service focused with great attention to detail
• Experience in budget planning, financial tracking, and ability to stay on budget
• Experience with online registration systems and reporting
• ServSafe Certified
• Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Visio, Outlook) and Google Suite (Docs, Sheets, Slides, Gmail, Calendar)
• Solid office management and workplace environment knowledge
• Ability to work with clients at all levels of an organization, including C-Suite
• Willingness and ability to travel as needed
• Ability to work flexible schedule, including evenings and weekends

• Bachelor's degree or proven experience as an event planner or organizer
• Excellent problem-solving skills with ability to creatively negotiate demands
• Results-oriented, customer-driven, and highly organized
• Track record of initiative, integrity, and good judgment
• Highly collaborative with strong interpersonal skills and ability to work cross-functionally
• Ability to assess and prioritize workload in a fast-paced environment
• Thrive on teamwork and overcoming obstacles
• Experience with event management platforms and collaboration tools

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.